PTR MANUAL
UCLA Payroll Services
A guide for departments to use when processing Payroll Time Reporting (PTR) transactions.
The mass transfer screen is used to transfer from two up to the total number of
consecutive lines of Payroll Expense with the SAME location, account, fund, cost center,
project, or sub to a new same location, account, fund, cost center, project, or sub. Up to
ten pages of expenses on the PPP5302 can be transferred at once as long as the FAU is the
same. Mass Transfers should be scheduled for the next available payday on
the current PPS Schedule.
The EDTM function cannot be used for transferring expense for one line of expense from the PPP5302 nor is it to be used for transferring portions of the original charge -- the transfer must be for 100% of the original charge.
PPEDTM0-E0967 Dept. Time Reporting 10/18/YY 08:44:52
Mass Exp. Trans. (EDTM) UserID: ABCDE
Pay End: 10/31/YY Check Date: 11/01/YY Pay Cycle: MO
PPP5302 Information:
Begin: ET Month: 0803 ET Page: 14943 ET Line: 01 Reason: C
End: ET Month: 0803 ET Page: 14944 ET Line: 27
Transfer From
Loc/Acct/CC/Fund/PC/Sub: 4 660500 19900 1
Transfer To
Loc/Acct/CC/Fund/PC/Sub: 4 660525 19900 1
Original Gross Earnings: 0169132.85 Sign:
Next Func: ID: Name: SSN:
Pay Cycle: Pay End:
U0001 Input accepted
===>
F: 1-Help 2-Jump 5-CANCEL
F: 9-UPDATE
|
The EDTM screen above is completed to transfer $169,132.85 (all the lines on pages
14943-14944) from account 4-660500-19900-1 to account 4-660525-19900-1. The system
will automatically transfer the associated benefits based on the gross transferred. Like
the EDTS function, the fields on the EDTM screen are completed in a two step process:
Once the fields have been completed, press the enter key. The message "Input Accepted" should then be displayed. After reviewing the screen, the F9 key should be pressed to update the transaction.
The post authorization notification comments entry screen will be displayed. The preparer should enter comments explaining the transaction such as those shown below.
UCECOM0-E0863 PostAuth Notification 10/18/YY 08:44:52
Comments Entry Userid: ABCDE
Page 01 of 01
App: EDB Tran: EDTM Userid: ABCDE Date: 10/18/YY Time: 08:44:52
Description of Content: TRF - EDTM
---------------------------------- Comments -----------------------------------
ABCDE The new account 660525 effective Sept. 1st was not set up in time
to process payments on it for the month of September. Transfer
processed to move expenses for salaries for all employees to the
correct account.
Next Func:
===>
F: 1-Help 3-Return
F: 9-Update 10-NotfPrep 11-Detail
|
The preparer may then press F10 to display a list of departmental reviewers on the post
authorization notification preparation screen and/or add additional PAN
recipients.
UCENPR0-E0863 PostAuth Notification 10/18/YY 08:44:52
Notification Preparation Userid: ABCDE
Page: 01 of 01
App: EDB Tran: Userid: ABCDE Date: ******** Time: ********
TRF - EDTM
Description of Content:
-------------------------------- Notifications -------------------------------
C Address Type ----------- Name -------------
EKPPWLT@MVS.OAC.UCLA.EDU M TANG, WEN LUNG
EKABCDE@MVS.OAC.UCLA.EDU M PALLOCK, BLAKELY
PRLAI@AIS.UCLA.EDU M LAI, MABEL
EKABCDE@MVS.OAC.UCLA.EDU M OTSUKI, RON
Next Func:
===>
F: 1-Help 3-Return 6-Directry
F: 9-Update 10-Comments 11-Detail
|
The preparer should then press F9 again to update the transaction and send out the
PAN. The user will be returned to the EDTM screen, which should display the message
"Update process complete" as shown below.
PPEDTM0-E0967 Dept. Time Reporting 10/18/YY 08:44:52
Mass Exp. Trans. (EDTM) UserID: ABCDE
Pay End: 10/31/YY Check Date: 11/01/YY Pay Cycle: MO
PPP5302 Information:
Begin: ET Month: 0803 ET Page: 14943 ET Line: 01 Reason: C
End: ET Month: 0803 ET Page: 14944 ET Line: 27
Transfer From
Loc/Acct/CC/Fund/PC/Sub: 4 660500 19900 1
Transfer To
Loc/Acct/CC/Fund/PC/Sub: 4 660525 19900 1
Original Gross Earnings: 0169132.85 Sign:
Next Func: ID: Name: SSN:
Pay Cycle: Pay End:
U0007 Update process complete
===>
F: 1-Help 2-Jump 5-CANCEL
F: 9-UPDATE
|
The cursor will be positioned in the Next Func: field. The preparer should take
one of the following actions:
Note: In addition to the information in this manual, our How To Portal Page provides some additional examples of processing payroll expense transfers.
