PTR MANUAL

UCLA Payroll Services

A guide for departments to use when processing Payroll Time Reporting (PTR) transactions.
PTR MANUAL, SECTION D - DEPARTMENT ADJUSTMENT TRANSACTIONS

D2.0  ADDITIONAL PAY - EDAP


The additional pay screen is used to pay employees additional pay which cannot be paid from the roster or automatically by the system. Some of the most common uses of the EDAP screen are:

 PPETAP0-E0967               Dept. Time Reporting              11/06/YY 15:46:52
 11/17/YY 22:22:06          Additional Pay (EDAP)              Userid:  ABCDE
 ID: 123999888 Name: VACATION,VERNA                              Emp Status: A
 Pay End: 11/30/YY Check Date: 12/01/YY Pay Cycle:  MO             Page  1 of  1
 C                                                                              
   Seq:  00127  Per End: 1031YY Pay Cyc: B Dst: 11 E: E T: 3 D:   Ttl: 5116   
   LACFPS: 4 760420      70000        2 Rate: 009.2400 AH: H    Prorate:
   DOS: TVP Time: 125.00 H%: H  DOS:     Hr:        DOS:     Hr:        WSP:  
   
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:        
   LACFPS:                              Rate:          AH:      Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:   
 
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:        
   LACFPS:                              Rate:          AH:      Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:   
 
 Next Func:      ID: 123999888 Name:                            SSN:          
 Seq No:        Pay Cycle: MO Pay End: 1130YY                                 
 U0007  Update process complete                                               

 ===>                                                                         
 F:   1-Help      2-Jump      3-PrevMenu                                      
 F:                           9-UPDATE                           12-Exit


There is one set of fields used for "Regular DOS codes" (highlighted on the screen above) and two sets of fields used for "Overtime or Leave DOS" codes (highlighted on the screen above). In order to determine which set of fields to use to enter a specific DOS code, refer to the PTR Type column of the Alphabetical listing of DOS codes.

Note: There are some DOS codes which may be considered overtime codes according to UCLA policy which are actually entered in the "Regular DOS codes" fields like DES (Dual Employment Straight) and DEP (Dual Employment Premium).

The EDAP screen can be completed by using the "Retrieve" command or by completing all the fields on the screen. The only field not completed is the DUC (Distribution Unit Code) which is highlighted in yellow (D:) on the screen above. The DUC field is not used at UCLA. The EDAP screen above is completed to pay TVP of 125 hours to an employee. TVP is paid at an hourly rate. For more information on processing TVP payments, Refer to Leave Accrual Section F4.7.

D2.1 Processing Payments for New Hires

To use the EDAP screen to pay a new hire whose record was added to the EDB late, access the EDAP screen for the appropriate employee. Use the retrieve function to retrieve the distribution information from the EDB as shown on the screen below.

PPETAP0-E0967               Dept. Time Reporting              04/24/YY 16:25:02
 04/24/YY 09:32:13          Additional Pay (EDAP)              Userid:  ABCDE   
 ID: 555777999 Name: NEWHIRE,NED                                Emp Status: A  
 Pay End: 04/30/YY Check Date: 05/01/YY Pay Cycle:  MO             Page  1 of  1
 C                                                                              
 R Seq:         Per End:        Pay Cyc:   Dst : 52  E:   T:   D:   Ttl:       
   LACFPS:                              Rate:          AH:        Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:     
 
   Seq:         Per End:        Pay Cyc:   Dst:      E:   T:   D:   Ttl:          
   LACFPS:                              Rate:          AH:        Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:     
        
   Seq:         Per End:        Pay Cyc:   Dst:      E:   T:   D:   Ttl:          
   LACFPS:                              Rate:          AH:        Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:     
 
 Next Func:      ID: 555777999 Name:                            SSN:            
 Seq No:        Pay Cycle: MO Pay End: 0430YY                                   
 ===>                                                                           
 F:   1-Help      2-Jump      3-PrevMenu                                        
 F:                           9-UPDATE                           12-Exit


The information from the EDB distribution will populate the fields as shown on the screen below. The edit message "Field is out of range or illegal value" will be displayed and the sequence number and Per End field will be highlighted. The sequence number is assigned by the system and uniquely identifies the transaction. The message relates to the Per End field and reminds the user to enter the pay period end date since the transaction cannot be processed without it.

PPETAP0-E0967               Dept. Time Reporting              04/24/YY 16:25:02
 04/24/YY 09:32:13          Additional Pay (EDAP)              Userid:  ABCDE
 ID: 555777999 Name: NEWHIRE,NED                                 Emp Status: A
 Pay End: 04/30/YY Check Date: 05/01/YY Pay Cycle:  MO             Page  1 of  1
 C                                                                            
   Seq: 00002   Per End: ______ Pay Cyc: M Dst: 52 E: E T: 2 D:   Ttl: 9611   
   LACFPS: 4 660500      19900        2 Rate: 04053.00 AH: A    Prorate:
   DOS: REG Time:        H%: % DOS:     Hr:        DOS:     Hr:        WSP:   
 
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:        
   LACFPS:                              Rate:          AH:      Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:   
 
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:        
   LACFPS:                              Rate:          AH:      Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:   
 
 Next Func:      ID: 555777999 Name:                            SSN:          
 Seq No:        Pay Cycle: MO Pay End: 0430YY                                 
 P0601  Field out of range or illegal value                                   
 
 ===>                                                                        
 F:   1-Help      2-Jump                              5-CANCEL               
 F:                           9-UPDATE                                        


The Per End date and the percent of time will need to be entered as shown below.  Note:  Valid period end dates are found on the current PPS Schedule.

PPETAP0-E0967               Dept. Time Reporting              04/24/YY 16:25:02
 04/24/YY 09:32:13          Additional Pay (EDAP)              Userid:  ABCDE
 ID: 555777999 Name: NEWHIRE,NED                                 Emp Status: A
 Pay End: 04/30/YY Check Date: 05/01/YY Pay Cycle:  MO             Page  1 of  1
 C                                                                           
   Seq: 00002   Per End: 0430YY Pay Cyc: M Dst: 52 E: E T: 2 D:   Ttl: 9611   
   LACFPS: 4 660500      19900        2 Rate: 04053.00 AH: A    Prorate:
   DOS: REG Time: .3182  H%: % DOS:     Hr:        DOS:     Hr:        WSP:   

   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:        
   LACFPS:                              Rate:          AH:      Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:   
 
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:        
   LACFPS:                              Rate:          AH:      Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:   
 
 Next Func:      ID: 555777999 Name:                            SSN:          
 Seq No:        Pay Cycle: MO Pay End: 0430YY                                 
 P0601  Field out of range or illegal value                                   
 
 ===>                                                                         
 F:   1-Help      2-Jump                              5-CANCEL                
 F:                           9-UPDATE                                        


The enter key should be pressed and if there are no errors, the message "Input Accepted" will be displayed as shown below. The percent of time is formatted by the system.

PPETAP0-E0967               Dept. Time Reporting              04/24/YY 16:42:24
 04/24/YY 09:32:13          Additional Pay (EDAP)              Userid:  ABCDE 
 ID: 555777999 Name: NEWHIRE,NED                                 Emp Status: A
 Pay End: 04/30/YY Check Date: 05/01/YY Pay Cycle:  MO             Page  1 of  1
 C                                                                              
   Seq:  00002  Per End: 0430YY Pay Cyc: M Dst: 52 E: E T: 2 D:   Ttl: 9611   
   LACFPS: 4 660500      19900        2 Rate: 04053.00 AH: A    Prorate:
   DOS: REG Time: 0.3182 H%: % DOS:     Hr:        DOS:     Hr:        WSP:   

   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:        
   LACFPS:                              Rate:          AH:      Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:   
 
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:        
   LACFPS:                              Rate:          AH:      Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:   
 
 Next Func:      ID: 555777999 Name:                            SSN:          
 Seq No:        Pay Cycle: MO Pay End: 0430YY                                 
 U0001  Input accepted                                                        
 
 ===>                                                                         
 F:   1-Help      2-Jump                              5-CANCEL                
 F:                           9-UPDATE


After reviewing the screen, the preparer should then press the F9 key to update the transaction.   The post authorization notification comments entry screen will be displayed.  The preparer should enter comments explaining the transactions such as those shown below.  If it is necessary to request a Rush Check, this should be noted in the comments.

UCECOM0-E0863               PostAuth Notification             04/24/YY 15:41:34
                                Comments Entry                Userid:  ABCDE   
                                                                  Page 01 of 01
App: EDB Tran:       Userid: ABCDE     Date: 04/24/YY  Time: 15:41:27          
PAY - EDAP                              555777999 NEWHIRE,NED
Description of Content:                                                        
                                                                               
---------------------------------- Comments -----------------------------------
ABCDE      To pay Ned Newhire for the month of April.  He was hired       
           Aprill 22nd.  The EDB record was not updated until today (April 24th)
           which was too late for the roster.                                    
                                                                               
                                                                               
                                                                               
                                                                               
Next Func:                                                                     

===>                                                                           
 F:  1-Help                  3-Return                                          
 F:                          9-Update   10-NotfPrep 11-Detail


The preparer may then press F10 to display the post authorization notification preparation screen which lists the departmental reviewers and can also be used to add additional PAN recipients.  Note:  If it is necessary to request a rush check, Payroll should be added as an additional PAN recipient.

UCENPR0-E0863               PostAuth Notification             04/24/YY 14:56:52 
                            Notification Preparation             Userid:  ABCDE 
                                                                Page:  01 of 01 
 App: EDB Tran:       Userid: ABCDE     Date: ********  Time: ********        
 PAY - EDAP                              555777999 NEWHIRE,NED
 Description of Content:                                                      
                                                                               
 -------------------------------- Notifications ------------------------------- 
 C                  Address                  Type ----------- Name ------------ 
   EKPPWLT@MVS.OAC.UCLA.EDU                    M  TANG, WEN LUNG              
   PRLAI@AIS.UCLA.EDU                          M  LAI, MABEL                  
   EKABCDE@MVS.OAC.UCLA.EDU                    M  OTSUKI, RON                 
                                                                              
                                                                                
                                                                              
                                                                              
 Next Func:                                                                   

 ===>                                                                         
  F:  1-Help                  3-Return                            6-Directry  
  F:                          9-Update   10-Comments 11-Detail


The preparer should then press F9 again to update the transaction and send out the PAN. The user will then be returned to the EDAP screen which should display the message "Update process complete" as shown on the next screen.

PPETAP0-E0967               Dept. Time Reporting              04/24/YY 16:54:57
 04/24/YY 09:32:13          Additional Pay (EDAP)              Userid:  ABCDE 
 ID: 555777999 Name: NEWHIRE,NED                                  Emp Status: A
 Pay End: 04/30/YY Check Date: 05/01/YY Pay Cycle:  MO            Page  1 of  1
 C                                                                            
   Seq:  00002  Per End: 0430YY Pay Cyc: M Dst: 52 E: E T: 2 D:   Ttl: 9611   
   LACFPS: 4 660500      19900        2 Rate: 04053.00 AH: A    Prorate:
   DOS: REG Time: 0.3182 H%: % DOS:     Hr:        DOS:     Hr:        WSP:   
 
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:        
   LACFPS:                              Rate:          AH:      Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:   
 
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:        
   LACFPS:                              Rate:          AH:      Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:   
 
 Next Func:      ID: 555777999 Name:                            SSN:          
 Seq No:        Pay Cycle: MO Pay End: 0430YY                                 
 U0007  Update process complete                                               
 
 ===>                                                                        
 F:   1-Help      2-Jump      3-PrevMenu                                     
 F:                           9-UPDATE                           12-Exit


The process described above could also be used to enter time for an employee after the Pay Compute is run for a specific payday. (Refer to the current PPS Schedule). The payment would then have to be scheduled for the next payday (in this case a biweekly payday). If the employee could not wait until the next payday, a special check could be requested. Please see Special Processes Section E9.0 on processing rush check requests.

If more hours need to be paid for another pay period or the same pay period for the same employee, Sequence number 2 could be copied by the use of the copy command to the next set of lines on the screen. If the transaction is complete as in the example above, the preparer should take one of the following actions:

D2.2 Paying Overtime on the EDAP Screen

There may be times when overtime needs to be charged to an FAU within the department that is different from the one used for the employee’s regular pay. To use the EDAP screen to pay overtime to an employee, the overall process is the same as described in the preceding section. The first step is to access the EDAP screen for the appropriate employee and then use the retrieve function to retrieve the distribution information from the EDB. The information from the EDB distribution will populate the fields as shown on the next screen.

PETAP0-E0967               Dept. Time Reporting              11/21/YY 15:46:52
 11/17/YY 22:22:06          Additional Pay (EDAP)              Userid:  ABCDE
 ID: 222888444 Name: OVERTIME,OSCAR                              Emp Status: A
 Pay End: 11/30/YY Check Date: 12/01/YY Pay Cycle:  MO            Page  1 of  1
 C                                                                       
   Seq:        Per End:        Pay Cyc: M Dst: 11 E: E T: 2 D:   Ttl: 4723
   LACFPS: 4 660525      19900        1 Rate: 02563.00 AH: A   Prorate:
   DOS: REG Time:        H%: % DOS:     Hr:        DOS:     Hr:        WSP:
 
   Seq:         Per End:       Pay Cyc:   Dst:    E:   T:   D:   Ttl:   
   LACFPS:                              Rate:          AH:     Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:     
 
   Seq:         Per End:        Pay Cyc:   Dst:   E:   T:   D:   Ttl:          
   LACFPS:                              Rate:          AH:     Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:    
 Next Func:      ID: 222888444 Name:                            SSN:    
 Seq No:        Pay Cycle: MO Pay End: 1130YY                           
 P0601  Field out of range or illegal value
 
 ===>                                                                           
 F:   1-Help      2-Jump      3-PrevMenu                                        
 F:                           9-UPDATE                           12-Exit


The Per End date and the Overtime DOS codes with corresponding hours will need to be entered. In this example the overtime is being paid on the same account but a different sub so the sub was changed to a 5. The dos code REG and the % need to be deleted with an * in order to avoid an "Employee Reject" message. The enter key should then be pressed and if there are no errors, the message "Input Accepted" will be displayed as shown below.

 PPETAP0-E0967               Dept. Time Reporting              11/21/YY 15:46:52
 11/17/YY 22:22:06          Additional Pay (EDAP)              Userid:  ABCDE 
 ID: 222888444 Name: OVERTIME,OSCAR                               Emp Status: A  
 Pay End: 11/30/YY Check Date: 12/01/YY Pay Cycle:  MO            Page  1 of  1
 C                                                                              
   Seq:  00003  Per End: 1130YY Pay Cyc: M Dst: 11 E: E T: 2 D:   Ttl: 4723     
   LACFPS: 4 660525      19900        5 Rate: 02563.00 AH: A    Prorate:
   DOS: *   Time:        H%: * DOS: OTS Hr: 005.00 DOS: OTP Hr: 008.00 WSP:     

   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:          
   LACFPS:                              Rate:          AH:      Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:     

   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:          
   LACFPS:                              Rate:          AH:      Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:     
 
 Next Func:      ID: 222888444 Name:                            SSN:    
 Seq No:        Pay Cycle: MO Pay End: 1130YY
 U0001  Input accepted                                                        
 
 ===>                                                                         
 F:   1-Help      2-Jump                              5-CANCEL                
 F:                           9-UPDATE


After reviewing the screen, the preparer should then press the F9 key to update the transaction. The post authorization notification comments entry screen will be displayed. The preparer should add comments as shown below.

UCECOM0-E0863               PostAuth Notification           11/21/YY 15:46:52
                                Comments Entry              Userid:  ABCDE   
                                                                Page 01 of 01
App: EDB Tran:       Userid: ABCDE     Date: 11/21/YY  Time: 15:47:27       
PAY - EDAP                              222888444 OVERTIME,OSCAR
Description of Content:                                                     
---------------------------------- Comments ---------------------------------
ABCDE      To pay overtime worked for the month of November.  5 hours      
           straight (worked during Thanksgiving week) and 8 hours premium.
           Approved by employee's supervisor.                               


The preparer should then press F9 again to update the transaction and send out the PAN. The user will then be returned to the EDAP screen. If more overtime hours need to be paid for another pay period or the same pay period for the same employee, Sequence number 3 could be copied by the use of the copy command to the next set of lines on the screen. If the transaction is complete, the preparer should take one of the following actions:

Instead of using the retrieve command to retrieve the data from the EDB distribution as shown in the previous examples, all the fields on the EDAP screen can be completed by the Payroll Time Reporting preparer. To process the transaction to pay overtime to Oscar Overtime, shown on the previous pages without using the retrieve command, the screen would be completed as shown below.

PPETAP0-E0967               Dept. Time Reporting              11/21/YY 15:46:52
 11/17/YY 22:22:06          Additional Pay (EDAP)              Userid:  ABCDE   
 ID: 222888444 Name: OVERTIME,OSCAR                               Emp Status: A  
 Pay End: 11/30/YY Check Date: 12/01/YY Pay Cycle:  MO            Page  1 of  1
 C                                                                              
   Seq:         Per End: 1130YY Pay Cyc: M Dst: 11  E: E T: 2 D:   Ttl: 4723     
   LACFPS: 4 660525      19900        5 Rate:  2563.   AH: A     Prorate:
   DOS:     Time:        H%:   DOS: OTS Hr: 5.     DOS: OTP Hr: 8.     WSP:     
 
   Seq:         Per End:        Pay Cyc:   Dst:     E:   T:   D:   Ttl:          
   LACFPS:                              Rate:          AH:       Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:     

   Seq:         Per End:        Pay Cyc:   Dst:     E:   T:   D:   Ttl:          
   LACFPS:                              Rate:          AH:       Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:     

 Next Func:      ID: 222888444 Name:                            SSN:    
 Seq No:        Pay Cycle: MO Pay End: 1130YY
 
 ===>                                                                           
 F:   1-Help      2-Jump      3-PrevMenu                                        
 F:                           9-UPDATE                           12-Exit


Note: If there is no distribution on the current EDB, the DST field would be left blank. The preparer would then follow all of the previously described steps for updating the transaction: Review the screen, press F9 to update; add comments; press F9 to update and send out the PAN.

D2.3 Pay a By Agreement Payment using the Retrieve Command

Advanced PTR users can use the EDAP screen to pay a by agreement payment using the retrieve command.  (Because the retrieved data needs to be altered in order for the payment to be processed correctly, new PTR preparers or those who are unfamiliar with the format of by agreement transactions should use the EDFT screen which is specially formatted for one time payments.)

The first step is to access the EDAP screen for the appropriate employee and then use the retrieve command to retrieve the by agreement distribution from the EDB.  For example, Nancy Nurse was entitled to a CDF payment on the first biweekly pay day in May.  The payment was not processed in time on the roster so the PTR preparer is processing the payment for the next biweekly payday on the EDAP screen using the retrieve command as shown below:

PPETAP0-E1138                  Dept. Adj Trans                05/17/YY 16:52:37
 04/28/YY 02:51:57          Additional Pay (EDAP)              Userid:  ABCDE
 ID: 401401401 Name: NURSE,NANCY I                             Emp Status: A
 Pay End: 05/15/YY Check Date: 05/26/YY Pay Cycle:  B1             Page  1 of  1
 C                                                                              
 R Seq:         Per End:        Pay Cyc:   Dst : 21  E:   T:   D:   Ttl:       
   LACFPS:                              Rate:          AH:        Prorate:
   DOS:     Time:        H%:     DOS:     Hr:        DOS:     Hr:        WSP:     
 
   Seq:         Per End:        Pay Cyc:   Dst:      E:   T:   D:   Ttl:          
   LACFPS:                              Rate:          AH:        Prorate:
   DOS      Time:        H%:     DOS:     Hr:        DOS:     Hr:        WSP:     

   Seq:         Per End:        Pay Cyc:   Dst:      E:   T:   D:   Ttl:          
   LACFPS:                              Rate:          AH:        Prorate:
   DOS:     Time:        H%:     DOS:     Hr:        DOS:     Hr:        WSP:     
 
 Next Func:      ID: 401401401 Name:                            SSN:            
 Seq No:        Pay Cycle: B1 Pay End: 05/15/YY                                   
 ===>                                                                           
 F:   1-Help      2-Jump      3-PrevMenu                                        
 F:                           9-UPDATE                           12-Exit


The information from the EDB distribution will populate the fields as shown on the screen below.  The preparer will need to complete the period end date field and delete the % sign in the H% field.  No time is entered in the time field because this payment is a by agreement payment.  The % sign is deleted by pressing the space bar after tabbing to the H% field.

PPETAP0-E1138                  Dept. Adj Trans                05/17/YY 16:52:37
 04/28/YY 02:51:57          Additional Pay (EDAP)              Userid:  ABCDE
 ID: 401401401 Name: NURSE,NANCY I                             Emp Status: A
 Pay End: 05/15/YY Check Date: 05/26/YY Pay Cycle:  B1             Page  1 of  1
 C
   Seq:  00002  Per End:        Pay Cyc: B Dst: 21 E: E T: 2 D:   Ttl: 9138
   LACFPS: 4 427971      63000        2 Rate: 00092.31 AH: A    Prorate:
   DOS: CDF Time:        H%: % DOS:     Hr:        DOS:     Hr:        WSP:

   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:
   LACFPS:                              Rate:          AH:      Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:

   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:
   LACFPS:                              Rate:          AH:      Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:

 Next Func:      ID: 401021636 Name:                            SSN:
 Seq No:        Pay Cycle: B1 Pay End: 0515YY
 P0601  Field out of range or illegal value

 ===>
 F:   1-Help      2-Jump                              5-CANCEL
 F:                           9-UPDATE


Before pressing update (F9), the preparer should review all the fields on the screen to make sure they are correct.  In order to pay a by agreement payment correctly on the EDAP screen, the following fields should be reviewed very carefully:

  1. The Rate field:  For a by agreement payment the rate field should contain a rate with 2 decimal places to the right of the decimal point, such as the rate show below of 00092.31.
  2. The AH field:  This field must contain an A.
  3. The Time field: The time field must be blank or 0.
  4. The H% field :  This field must be blank.

Note:  The fields listed above must be completed as indicated or the payment will not be processed correctly.

PPETAP0-E1138                  Dept. Adj Trans                05/17/YY 16:52:37
 04/28/YY 02:51:57          Additional Pay (EDAP)              Userid:  ABCDE
 ID: 401401401 Name: NURSE,NANCY I                             Emp Status: A
 Pay End: 05/15/YY Check Date: 05/26/YY Pay Cycle:  B1             Page  1 of  1
 C
   Seq:  00003  Per End: 0501YY Pay Cyc: B Dst: 21 E: E T: 2 D:   Ttl: 9138
   LACFPS: 4 427971      63000        2 Rate: 00092.31 AH: A    Prorate:
   DOS: CDF Time:           H%:   DOS:     Hr:        DOS:     Hr:        WSP:

   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:
   LACFPS:                              Rate:          AH:      Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:

   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:
   LACFPS:                              Rate:          AH:      Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:

 Next Func:      ID: 401021636 Name:                            SSN:
 Seq No:        Pay Cycle: B1 Pay End: 0515YY


 ===>
 F:   1-Help      2-Jump                              5-CANCEL
 F:                           9-UPDATE


Once the preparer has finished reviewing the transaction, the F9 key should be pressed to update the transaction.  Comments should be entered on the Comments Entry Screen.   The user would then press F9 again to complete the update.

UCECOM0-E0863             PostAuth Notification                05/17/YY 16:55:07
                               Comments Entry                     Userid:  ABCDE
                                                                  Page 01 of 01
 App: EDB Tran:       Userid: ABCDE     Date: 05/17/YY  Time: 16:54:03
 PAY - EDAP NURSE,NANCY I               401401401 NURSE,NANCY I
 Description of Content:


 -------------------------------- Comments ------------------------------
 ABCDE     To pay Nancy Nurse her CDF payment for the first biweekly      
           payday in May.  It was not processed on the roster in error.






 Next Func:

 ===>
  F:  1-Help                  3-Return
  F:                          9-Update   10-NotfPrep 11-Detail


Once the update process is complete, the EDAP screen will be displayed with the message "Update Process Complete" as shown below.

PPETAP0-E1138                  Dept. Adj Trans                05/17/YY 16:52:37
 04/28/YY 02:51:57          Additional Pay (EDAP)              Userid:  ABCDE
 ID: 401401401 Name: NURSE,NANCY I                             Emp Status: A
 Pay End: 05/15/YY Check Date: 05/26/YY Pay Cycle:  B1             Page  1 of  1
 C
   Seq:  00003  Per End: 0501YY Pay Cyc: B Dst: 21 E: E T: 2 D:   Ttl: 9138
   LACFPS: 4 427971      63000        2 Rate: 00092.31 AH: A    Prorate:
   DOS: CDF Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:

   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:
   LACFPS:                              Rate:          AH:      Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:

   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:
   LACFPS:                              Rate:          AH:      Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:

 Next Func:      ID: 401021636 Name:                            SSN:
 Seq No:        Pay Cycle: B1 Pay End: 0515YY
 U0007  Update process complete

 ===>
 F:   1-Help      2-Jump      3-PrevMenu
 F:                           9-UPDATE                           12-Exit


An example of paying an incentive award using the retrieve feature on the EDAP screen can be found in Section E4.1.

Note:  In addition to the information in this manual, our How To Portal Page provides some additional examples of processing corrections on the EDAT screens.

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