PTR MANUAL

UCLA Payroll Services

A guide for departments to use when processing Payroll Time Reporting (PTR) transactions.
PTR MANUAL, SECTION A - SYSTEM FEATURES

A8.0  APPENDIX I:  SCREEN SAMPLES

Function Code/
Screen Name
Brief Description Screens
EDAP - Additional Pay

 

 

Refer to
Section D2.0 for more information.

Used to: (1) pay a new hire paid whose record was added to the EDB too late for processing in the current page period; (2) pay an employee additional hours from a previous pay period; (3) pay terminal vacation pay (TVP) to employees who are separating from the University.
 PPETAP0-E0967              Dept. Time Reporting            04/30/YY 09:07:07
 04/19/YY 16:32:26          Additional Pay (EDAP)              Userid:  ABCDE
 ID: 701000001 Name: BLUES,BERTHA D                             Emp Status: A
 Pay End: 04/20/YY Check Date: 05/01/YY Pay Cycle:  B1          Page  1 of  1
 C                                                                           
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:       
   LACFPS:                              Rate:          AH:      Prorate:       
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:  
                                                                             
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:       
   LACFPS:                              Rate:          AH:      Prorate:       
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:  
                                                                             
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:       
   LACFPS:                              Rate:          AH:      Prorate:       
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:  
                                                                             
 Next Func:      ID:701000001  Name:                            SSN:         
 Seq No:        Pay Cycle: B1 Pay End: 0420YY                                
                                                                             
                                                                             
 ===>                                                                        
 F:   1-Help      2-Jump      3-PrevMenu                                     
 F:                           9-UPDATE                               12-Exit 
EDAT -
Department Adjustment Transaction Menu

 

 

Refer to
Section D1.0 for more information.

Time Reporting menu screen that lists all the functions available to departments for processing adjustments to an employee’s pay.
UCFM140-M0967                Dept. Time Reporting              04/30/YY 09:05:29
                        Dept. Adjust. Transaction Menu         Userid:  ABCDE   
                                                                                
   EDAP Additional Pay (EDAP)             EDTL Accrued LV Exp. Trans. (EDTL)    
   EDFT One Time Payment (EDFT)           EDTS Single Exp. Trans. (EDTS)        
   EDLA Leave Hours Adjust. (EDLA)        EDTM Mass Exp. Trans. (EDTM)          
   EDLR Late/Reduce Pay (EDLR)                                                  
   EDRA Retroactive Pay (EDRA)                                                  
                                                                                
                                                                                
   IDTL THF - Transaction List                                                  
                                                                                

                                                                            
                                                                                
 Next Func:      ID:           Name:                            SSN:            
 Seq No:        Pay Cycle:    Pay End:                                          
                                                                                
                                                                                
 ===>                                                                           
 F:   1-Help      2-Jump      3-PrevMenu                                        
 F:                                                                  12-Exit    
EDFT -
One Time Payment

 

 

Refer to
Section D3.0 for more information.

Used to pay by agreement payments approved late or those requiring special handling such as incentive awards.
 PPETFT0-E0967              Dept. Time Reporting            04/30/YY 09:08:11
 04/19/YY 16:32:26         One Time Payment (EDFT)             Userid:  ABCDE
 ID: 701000001 Name: BLUES,BERTHA D                             Emp Status: A
 Pay End: 04/20/YY Check Date: 05/01/YY Pay Cycle:  B1          Page  1 of  1
                                        E T D                          W     
                                        R Y U                   PerEnd S     
 C Seq     LACFPS                       C P C Ttl  DOS Amount   MMDDYY P     
                                                                             
                                                                             
                                                                             


                                                                             
                                                                             
 Next Func:      ID:701000001  Name:                            SSN:         
 Seq No:        Pay Cycle: B1 Pay End: 0420YY                                
                                                                             
                                                                             
 ===>                                                                        
 F:   1-Help      2-Jump      3-PrevMenu                                     
 F:                           9-UPDATE                            12-Exit
EDHC -
Time Input Roster

 

 

Refer to
Sections C1.2, C2.0and C3.0 for more information.

Used to record hours worked or leave time used for employees.   Note:  The roster cannot be accessed directly by entering the function code EDHC.  To access the roster, the user must access the IDTC screen and enter selection criteria.
PPEDHC0-E0967                Dept. Time Reporting          04/30/YY 08:51:47
                               Time Input Roster              Userid:  ABCDE   
Pay End: 04/30/YY Check Date: 05/01/YY Pay Cycle: MO         Page 001 of 039  
 HOME DEPARTMENT CODE: 356500                                                   
 OK? Emp.Name  Emp.ID    Dst   TC Loc/Acct/CC/Fund/PC/Sub    Rt/Amt  A/H WSP  
    ANTE,PENNY 601000777 21  4722 4 660500      19900        1 02996.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:       
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):       
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
    ATOR,RAY D 402222222 23  4724 4 660525      19900        1 01988.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:       
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
    BARRETT,GR 000558080 11  4724 4 660525      19900        1 02157.00  A      
 Reg. Time (POSITIVE)  DOS: REG Total Time: 1.0000 H/%: % Prorate:       
 Overtime/Leave Time   DOS:     Time (Hrs):        DOS:     Time (Hrs):         
                       DOS:     Time (Hrs):        DOS:     Time (Hrs):         
 Next Func:      ID:           Name:                            SSN:            
                Pay Cycle:    Pay End:                                          
 ===>                                                                           
 F:   1-Help      2-Jump      3-Return                                          
 F:               8-Forward   9-UPDATE                               12-Exit
EDLA -
Leave Hours Adjustment

 

 

Refer to
Section D4.0 for more information.

Used primarily to zero out the leave balance on the EDB record for an employee when the balance is less than one hour. ANY OTHER USE OF THIS SCREEN MAY HAVE A FINANCIAL IMPACT FOR THE DEPARTMENT.
PPETLA0-E0967                Dept. Time Reporting           04/30/YY 09:09:07
04/19/YY 16:32:26          Leave Hours Adjust. (EDLA)          Userid:  ABCDE
 ID: 701000001 Name: BLUES,BERTHA D                             Emp Status: A
 Pay End: 04/20/YY Check Date: 05/01/YY Pay Cycle:  B1          Page  1 of  1
                                                                             
 C Seq    Elmt   Hours      S Elmt   Hours      S Elmt   Hours      S        
                                                                             
                                                                             
                                                                             
                                                                             
                                                                             
                                                                             
                                                                             
                                                                             
                                                                             
                                                                             
                                                                             
 Next Func:      ID:701000001  Name:                            SSN:         
 Seq No:        Pay Cycle: B1 Pay End: 0420YY                                
                                                                             
                                                                             
 ===>                                                                        
 F:   1-Help      2-Jump      3-PrevMenu                                     
 F:                           9-UPDATE                            12-Exit    
EDLR - Late/Reduce Pay

 

 

Refer to
Section D5.0 for more information.

Used to process adjustments to an employee’s pay that requires either a reversal (RX) transaction by itself OR a reversal (RX) transaction and a corresponding late pay (LX) transaction. This transaction is NOT used to correct an FAU.
 PPETLR0-E0967             Dept. Time Reporting             04/30/YY 09:09:51
 04/19/YY 16:32:26         Late/Reduce Pay (EDLR)              Userid:  ABCDE
 ID: 701000001 Name: BLUES,BERTHA D                             Emp Status: A
 Pay End: 04/20/YY Check Date: 05/01/YY Pay Cycle:  B1          Page  1 of  1
 C                                                                           
   Seq:00038 Tr: RX Per End: 0330YY Pay Cy: B Dst: 72 E: E T: 2 D: Ttl: 0033
   LACFPS: 4 427740      63000        2 Rate: 23.3400  AH: H  Prorate:       
   DOS: REG Time: 010.00 H%: H DOS:     Hr:        DOS:     Hr:        WSP:  
                                                                             
   Seq:      Tr:    Per End:        Pay Cy:   Dst:    E:   T:   D:   Ttl:     
   LACFPS:                              Rate:          AH:    Prorate:       
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:  
                                                                             
   Seq:      Tr:    Per End:        Pay Cy:   Dst:    E:   T:   D:   Ttl:  
   LACFPS:                              Rate:          AH:    Prorate:          
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:  
                                                                             
 Next Func:      ID:701000001  Name:                            SSN:         
 Seq No:        Pay Cycle: B1 Pay End: 0420YY                                
                                                                             
                                                                             
 ===>                                                                        
 F:   1-Help      2-Jump      3-PrevMenu                                     
 F:                           9-UPDATE                               12-Exit
EDRA -
Retroactive Pay

 

 

Refer to
Section D6.0 for more information.

Used to process a pay rate adjustment due to a retroactive six month increase or merit that was not processed by the system. The EDRA function will NOT correct anything other than a pay rate.
 PPETRA0-E0967            Dept. Time Reporting             04/30/YY 09:10:47
 04/19/YY 16:32:26       Retroactive Pay (EDRA)               Userid:  ABCDE
 ID: 701000001 Name: BLUES,BERTHA D                            Emp Status: A
 Pay End: 04/20/YY Check Date: 05/01/YY Pay Cycle:  B1         Page  1 of  1
 C
   Seq:         LACFPS:                              E:   T:   D:   Ttl:
   DOS:     Rate:          S:   Time:        H%:                            
   Per End:        Pay Cyc:   RAI:   WSP:                                  
                                                                           
   Seq:         LACFPS:                              E:   T:   D:   Ttl:    
   DOS:     Rate:          S:   Time:        H%:                            
   Per End:        Pay Cyc:   RAI:   WSP:                                   
                                                                            
   Seq:         LACFPS:                              E:   T:   D:   Ttl:    
   DOS:     Rate:          S:   Time:        H%:                            
   Per End:        Pay Cyc:   RAI:   WSP:                                   
                                                                            
 Next Func:      ID:701000001  Name:                            SSN:        
 Seq No:        Pay Cycle: B1 Pay End: 0420YY                               
                                                                            
                                                                            
 ===>                                                                       
 F:   1-Help      2-Jump      3-PrevMenu                                    
 F:                           9-UPDATE                           12-Exit    
EDTS -
Single Expense Transfer

 

 

Refer to
Sections D7.0 and D8.0 for more information.

Used to transfer all or part of a single line of Payroll Expense from the PPP5302 to a new/correct location, account, cost center, or fund, project, or sub.
 PPEDTS0-E0967              Dept. Time Reporting           04/30/YY 09:12:13
                          Single Exp. Trans. (EDTS)           UserID:  ABCDE
 Pay End: 04/20/YY Check Date: 05/01/YY Pay Cycle: B1                       
 ID: 701000001 Name: BLUES,BERTHA D                            Emp Status: A
                                                                             
 PPP5302 Information: ET Month:      ET Page:       ET Line:    Reason:      
                                                                             
 Transfer From (Credit)                                                      
     Loc/Acct/CC/Fund/PC/Sub:                                                
                                                                             
 Transfer To (Debit)                                                         
     Loc/Acct/CC/Fund/PC/Sub:                                                
                                                                             
 Original Gross Earnings:          Sign:   Benefits:          Sign:          
                                                                             
 Transfer Gross Earnings:          Sign:    Override Employee ID:            
                                                                             
 Next Func:      ID:           Name:                            SSN:         
                Pay Cycle:    Pay End:                                       
 P0170  Enter PPP5302 Information                                            
                                                                             
 ===>                                                                        
 F:   1-Help      2-Jump      3-PrevMenu                                     
 F:                           9-UPDATE                            12-Exit
EDTM -
Mass Expense Transfer

 

 

Refer to
Sections D7.0 and D9.0 for more information.

Used to transfer from two up to the total number of consecutive lines of Payroll Expense with the SAME location, account, fund, cost center, project, or sub to a new same location, account, fund, cost center, project, or sub.
PPEDTM0-E0967                Dept. Time Reporting          04/30/YY 09:12:57
                           Mass Exp. Trans.  (EDTM)         UseridID: ABCDE 
 Pay End: 04/20/96 Check Date: 05/01/YY Pay Cycle: B1                       
                                                                            
 PPP5302 Information:                                                       
              Begin: ET Month:      ET Page:       ET Line:    Reason:      
                End: ET Month:      ET Page:       ET Line:                 
                                                                            
 Transfer From (Credit)                                                     
     Loc/Acct/CC/Fund/PC/Sub:                                               
                                                                            
 Transfer To (Debit)                                                        
     Loc/Acct/CC/Fund/PC/Sub:                                               
                                                                            
 Original Gross Earnings:            Sign:                                  
 Next Func:      ID:           Name:                        SSN:            
                Pay Cycle:    Pay End:                                      
 P0170  Enter PPP5302 Information                                           

 ===>                                                                       
 F:   1-Help      2-Jump      3-PrevMenu                                    
 F:                           9-UPDATE                           12-Exit
IDTC - Time Collection Selection Criteria

 

 

Refer to
Section C1.0 for more information.

Used to access either the Time Reporting Check List or the Time Input Roster.
PPIDTC0-I1554                Dept. Time Collect            03/24/YY  09:52:02 
                       Time Coll. Selection Criteria       UserID:  ABCDE 
                                                                           
Report Selection (select one): 
 Check List:        Roster:   
Selection Criteria: 
 Dist Department Code:        
 Full Accounting Unit:                              
Compute Process (select one): 
C  Last Day to Enter Time    Pay Date         Pay End        Pay Cycle 
   03/23/YY                  04/01/YY         03/31/YY       MO 
   03/17/YY                  03/24/YY         03/13/YY       B1 
   03/03/YY                  03/10/YY         02/28/YY       B2 



Next Func:      ID:           Name:                            SSN:           
               Pay Cycle:    Pay End:        

===>                                                                           
F:   1-Help      2-Jump      3-PrevMenu                                     
F:                                                              12-Exit   
IDTL -
THF Transaction List

 

 

Refer to
Section D11.0 for more information.

An inquiry screen which displays a list of the types of the transactions that have been entered on an employee through the EDAT functions
 PPITTL0-E0967              Dept. Time Reporting            04/30/YY 09:42:21
 04/19/YY 16:32:26         THF - Transaction List              Userid:  ABCDE
 ID: 701000001 Name: BLUES,BERTHA D                             Emp Status: A
 Pay End: 04/20/YY Check Date: 05/01/YY Pay Cycle:  B1          Page  1 of  1
   Seq     Per. End    Pay Cycle   Check Date    Tran                        
   00038   04/20/YY        B1       05/01/YY      RX                         
                                                                            
                                                                            

    

                                                                           
                                                                            
                                                                            
 Next Func:      ID:701000001  Name:                        SSN:            
 Seq No:        Pay Cycle: B1 Pay End: 0420YY                               
                                                                            
                                                                            
 ===>                                                                       
 F:   1-Help      2-Jump      3-PrevMenu                                    
 F:                                                              12-Exit
IPIC -
Check List

 

 

Refer to
Section C1.1 for more information.

Displays a list of alphabetical list of employees who are eligible to be paid for the pay period and cycle entered. Note:  This screen cannot be accessed  by entering the function code IPIC.  The check list is accessed by entering information on the IDTC screen.
PPIPIC0-I0967                Dept. Time Reporting          04/30/YY 08:51:00
                                  Check List                Userid:  ABCDE
                                                             Page 001 of 011  
 Pay End: 04/30/YY Pay Cycle: MO Last Date to Enter Time: 04/30/YY              
 HOME DEPARTMENT CODE: 356500                                                   
 EID       Employee Name              Positive/Exception   Time Entered         
 601000777 ANTE,PENNY                    POSITIVE             NO                
 402222222 ATOR,RAY D                    POSITIVE             NO                
 000558080 BARRETT,GRIN N                POSITIVE             NO                
 001005000 BEAR,TED E                    POSITIVE             YES               
 701000001 BLUES,BERTHA D                POSITIVE             YES               
 902666666 BREAK,J L                     POSITIVE             YES               
 101077770 BUGG,JUNE                     POSITIVE             YES               
 701000006 BYRD,EARL LEE                 POSITIVE             NO                
 301044440 CESTRA, ANNE                  POSITIVE             NO                
 401111111 COLLIE,MEL N                  POSITIVE             YES               
 Next Func:      ID:           Name:                            SSN:            
                Pay Cycle:    Pay End:                                          
                                                                                
                                                                                
 ===>                                                                           
 F:   1-Help      2-Jump      3-Return                                          
 F:               8-Forward                          11-Prt List     12-Exit
PPP -
Online Applications Main Menu

 

 

Refer to
the PPS Overview Manual for more information.

This is the main menu selection screen for the   Personnel/Payroll system. It lists all the functions available in the Personnel/Payroll system.
UCMMNU0-M1084                Online Applications              03/07/YY 19:58:01
                                  Main Menu                    Userid:  ABCDE   
                                                                                
  ---- Employee Data Base ----             ------ PAN Subsystem -------         
   IEDB  Central Inquiry                    PSRV  PAN Services Menu             
   IDDB  Departmental Inquiry              -- Payroll Time Reporting --         
   EEDB  EDB Entry/Update                   ETHF  THF Entry/Update              
   IDOC  Employee Documents                 IDTC  Dept Time Collect             
  --- Payroll Audit Record ---              EDAT  Dept Adj Trans                
   IPAR  Inquiry                                                                
   IPAY  Departmental Inquiry                                                   
  ---- Abeyance Data Base ----                                                  
   SPCL  Special Processes                 --- ID Number Subsystem ----         
  ---- History Data Base -----              IDMN  ID Numbers Main Menu          
   IHDB  Record Inquiry/Update             --- System Administration --         
   IHIS  Personnel History                  UCSA  Entry/Update                  
   IHHR  History Documents                                                      
  -- Employment Verification -                                                  
   IVER  Verification                                                           
 Next Func:      ID:           Name:                            SSN:            
                                                                                
 ===>                                                                           
  F:  1-Help      2-Jump                                                        
  F:                                                             12-Exit

 

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