PPS MANUAL

UCLA Payroll Services

A guide on the various databases, tables, reports and security features within the Personnel Payroll System (PPS).
PPS MANUAL, SECTION D - REPORTING

D1.3 Transactions on the PPP5302

Note:  This file should be printed landscape with .05 left and right margins.

The PPP5302 displayed in Section D1.1 shows regular pay for three employees which would have been paid through the roster or automatically by the system. The transactions displayed below were processed using the functions on the EDAT menu or by Payroll Services.

Overpayment/Hand-drawn Transactions

Overpayments and Hand-drawn transactions are processed by Payroll Services for a variety of reasons. If a payment is issued to an employee and the retirement and/or FICA codes on the EDB were incorrect at the time, Payroll Services must correct the employee’s pay by processing an Overpayment (to reverse the payment) and a Hand-drawn (to redraw the payment with the correct retirement/FICA deductions).

The PPP5302 below reflects an adjustment due to a retirement/FICA correction. The original payment processed with an "H" retirement code was reversed and reissued with an "N" retirement code. The OASDI/Medicare code would have also changed from an "M" to an "N" which resulted in a refund of Medicare.

L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01
02

096001
095001
SUBACCOUNT 0
NEWCODE,NORA

334945100

2310
2310

0229YY
0229YY

1040
1040

REG
REG

.5000%
.5000%

2791.00
2791.00

H
O

1395.50
1395.50-

N
H

.00
.00

.00
.00

.00
20.23-

.00
.00

.00
.00

5.44
5.44-

.00
.00

.00
.00

5.44
25.67-


Benefits Adjustment

When an employee is out on Family Leave, the employee may be eligible to receive University Contributions for Health, Dental, and Vision insurance. The benefit adjustment would be processed by the Benefits Office, and display on the PPP5302 with an object code of 1889 and no gross pay as shown below:

L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS
01 333*** FAMILY,FRAN 370500173 0000 0331YY 1889 REG 000:00H 0000   00   .00 .00 .00 454.05 .00 .00 .00   454.05


If the account the benefits adjustment was processed on was not correct, the account could not be fixed on an expenditure transfer. It would have to be fixed by Payroll Services on a journal.

Rush Checks

Rush Checks are requested most often for new hires. Payments issued through the rush check process can be identified by the "R" in the ADJ column on the PPP5302. The benefits associated with a rush check payment should be reviewed.

In the example below, the employee does not have any flat dollar benefits. Since this employee is a student, this would be correct. However, if the employee was a career employee who was supposed to have health insurance etc., you would expect to see benefits charges. The benefit charges should appear on the next month’s PPP5302 and will probably be for two months.

L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01

003001
SUBACCOUNT 2
NEWCODE,NORA

123456789

3276

0224YY

1070

REG

040:00H

160600H

R

642.40

N

.00

.00

.00

.00

.00

2.70

.00

.00

2.70


Overpayments

Overpayments are processed to reverse all or part of a payment that was issued to an employee. When all of the payment is reversed, all the corresponding benefits are also reversed. If only part of the original payment is reversed, the flat dollar benefits are not usually adjusted.

In the example below all of the original payment of $2137.19 was reversed so all the benefits should have been reversed. As you can see the benefits on the original transaction totaled $147.18 and the credit for the benefits totaled $146.66. The life insurance charge of .52 was not reversed. In order to correct this, the department must contact Payroll Services to have the charge reversed.


PPP5302/PPP530 /0701YY
RETN: SEE RPTS DISP SCHEDULE/DIST.
PROCESS MONTH: DECEMBER
UNIVERSITY OF CALIFORNIA-LOS ANGELES
PAYROLL PROCESSING
DISTRIBUTION OF PAYROLL EXPENSE
PAGE NO: 01005
RUN DATE 01/05/YY
ET MO: 0806 PG: 01005
ACCOUNT TITLE
            PAYROLL
FUND TITLE
         GENERAL FUNDS

4-660500- -57557-      
MAIL TO: PAYROLL
10920 WILSHIRE
141648
3565
L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01

064001
SUBACCOUNT 2
OVERPAID,OTTO

444222111

9613

1231YY

1120

REG

.9524%

2244.00

 

2137.19

N

.00

.00

.00

130.00

7.69

8.97

.52

.00

147.18

PPP5302/PPP530 /0701YY
RETN: SEE RPTS DISP SCHEDULE/DIST.
PROCESS MONTH: MARCH
UNIVERSITY OF CALIFORNIA-LOS ANGELES
PAYROLL PROCESSING
DISTRIBUTION OF PAYROLL EXPENSE
PAGE NO: 000999
RUN DATE 03/29/YY
ET MO: 0809 PG: 00999
ACCOUNT TITLE
            PAYROLL
FUND TITLE
         GENERAL FUNDS

4-660500- -57557-      
MAIL TO: PAYROLL
10920 WILSHIRE
141648
3565
L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01

069001
SUBACCOUNT 2
OVERPAID,OTTO

444222111

9613

1231YY

1120

REG

.9524%

2244.00

O

2137.19-

N

.00

.00

.00

130.00-

7.69-

8.97-

.00

.00

146.66-


Reclassifications and Other Title Code Changes

Retroactive title code changes and other adjustments may require numerous transaction lines. In order to process a retroactive title code change due to a reclassification or promotion, the original transaction is completely reversed and replaced with another. When this happens, all the lines are displayed on the PPP5302 as shown below. Note the change in the title code. The employee actually receives the difference in the gross amounts less any applicable deductions. The flat dollar benefits are not affected by this type of transaction.

L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01
02
03
04
05
06

156004
156006
156002
156001
156003
156005
SUBACCOUNT 0
NEWTITLE,NAT

802700770

1506
1506
1506
2300
2300
2300

0229YY
0331YY
0131YY
0131YY
0229YY
0331YY

1040
1040
1040
1040
1040
1040

REG
REG
REG
REG
REG
REG

.5000%
.5000%
.5000%
.5000%
.5000%
.5000%

3113.33
3113.33
3113.33
3273.00
3273.00
3273.00

 
 

1556.67-
1556.67-
1557.67-
1636.50
1636.50
1636.50

N
N
N
N
N
N

.00
.00
.00
.00
.00
.00

.00
.00
.00
.00
.00
.00

.00
.00
.00
.00
.00
.00

.00
.00
.00
.00
.00
.00

.00
.00
.00
.00
.00
.00

6.07-6.07-
6.07-
6.38
6.38
6.38

.00
.00
.00
.00
.00
.00

.00
.00
.00
.00
.00
.00

6.07-
6.07-
6.07-
6.38
6.38
6.38


Payroll Expenditure Transfers

When a Payroll Expenditure Transfer (EDTS, EDTM, or UPAY 646-4) is processed, the transfer will be displayed on the PPP5302 with an "E" in the adjustment (ADJ) column in the month the transfer is processed. The three PPP5302 reports below display (1) the original charge, (2) the credit to the original account, and (3) the charge transferred to the new account.


PPP5302/PPP530 /0701YY
RETN: SEE RPTS DISP SCHEDULE/DIST.
PROCESS MONTH: JANUARY
UNIVERSITY OF CALIFORNIA-LOS ANGELES
PAYROLL PROCESSING
DISTRIBUTION OF PAYROLL EXPENSE
PAGE NO: 001400
RUN DATE 01/31/YY
ET MO: 0807 PG: 01400
ACCOUNT TITLE
        GEN ACCOUNTING
FUND TITLE
       GENERAL FUNDS

4-660502- -19900-    
MAIL TO: PAYROLL
10920 WILSHIRE
141648
3565
L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01

070002
SUBACCOUNT 2
EXPENSE,ED

778860000

4353

0131YY

1130

REG

.2500%

2863.00

 

670.75

H

.00

.00

9.72

70.06

1.21

4.29

.13

.00

85.41

PPP5302/PPP530 /0701YY
RETN: SEE RPTS DISP SCHEDULE/DIST.
PROCESS MONTH: MARCH
UNIVERSITY OF CALIFORNIA-LOS ANGELES
PAYROLL PROCESSING
DISTRIBUTION OF PAYROLL EXPENSE
PAGE NO: 000199
RUN DATE 03/29/YY
ET MO: 0809 PG: 00199
ACCOUNT TITLE
         GEN ACCOUNTING
FUND TITLE
     GENERAL FUNDS

4-660502- -19900-    
MAIL TO: PAYROLL
10920 WILSHIRE
141648
3565
L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01

074001
SUBACCOUNT 2
EXPENSE,ED

778860000

4353

0131YY

1130

REG

.2500%

2863.00

E

670.75-

H

.00

.00

9.72-

70.06-

1.21-

4.29-

.13-

.00-

85.41-

PPP5302/PPP530 /0701YY
RETN: SEE RPTS DISP SCHEDULE/DIST.
PROCESS MONTH: MARCH
UNIVERSITY OF CALIFORNIA-LOS ANGELES
PAYROLL PROCESSING
DISTRIBUTION OF PAYROLL EXPENSE
PAGE NO: 000300
RUN DATE 03/29/YY
ET MO: 0809 PG: 00300
ACCOUNT TITLE
          GEN ACCOUNTING
FUND TITLE
     GENERAL FUNDS

4-660525- -19900-    
MAIL TO: PAYROLL
10920 WILSHIRE
141648
3565
L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01

070002
SUBACCOUNT 2
EXPENSE,ED

778860000

4353

0131YY

1130

REG

.2500%

2863.00

E

670.75

H

.00

.00

9.72

70.06

1.21

4.29

.13

.00

85.41


Work Study Transactions

When a pay transaction is submitted with a Work Study Code for a student who has a Work Study Limit and a work study appointment on the EDB, the salary expense is automatically divided between the departmental fund and the work study fund during the pay compute. The EDAP screen is shown below with a work study code of "F" followed by two PPP5302 reports -- one for the departmental fund, and the other for the work study fund.

PPETAP0-E0967               Dept. Time Reporting              04/11/YY 15:46:52
 04/11/YY 10:22:06          Additional Pay (EDAP)              Userid:  ABCDE   
 ID: 900112233 Name: WORKSTUDY,WALLY                              Emp Status: A  
 Pay End: 04/06/YY Check Date: 04/17/YY Pay Cycle:  B1            Page  1 of  1
 C                                                                              
   Seq:  00127  Per End: 0406YY Pay Cyc: B Dst: 11 E: E T: 4 D:   Ttl: 4672     
   LACFPS: 4 660501      19900        2 Rate: 009.2800 AH: H    Prorate:
   DOS: REG Time: 016.00 H%: H DOS:     Hr:        DOS:     Hr:        WSP: F    
                                                                                
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:          
   LACFPS:                              Rate:          AH:      Prorate:
   DOS      Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:     
                                                                                
   Seq:         Per End:        Pay Cyc:   Dst:    E:   T:   D:   Ttl:          
   LACFPS:                              Rate:          AH:      Prorate:
   DOS:     Time:        H%:   DOS:     Hr:        DOS:     Hr:        WSP:     
                                                                                
 Next Func:      ID: 777888999 Name:                            SSN:            
 Seq No:        Pay Cycle: MO Pay End: 05/01/YY                                    
 U0007  Update process complete                                                 
                                                                                
 ===>                                                                           
 F:   1-Help      2-Jump      3-PrevMenu                                        
 F:                           9-UPDATE                           12-Exit

PPP5302/PPP530 /0701YY
RETN: SEE RPTS DISP SCHEDULE/DIST.
PROCESS MONTH: APRIL
UNIVERSITY OF CALIFORNIA-LOS ANGELES
PAYROLL PROCESSING
DISTRIBUTION OF PAYROLL EXPENSE
PAGE NO: 016560
RUN DATE 04/30/YY
ET MO: 0810 PG: 16560
ACCOUNT TITLE
           PAYROLL
FUND TITLE
     GENERAL FUNDS

4-660501- -19900-    
MAIL TO: PAYROLL
10920 WILSHIRE
141648
3565
L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01

048002
SUBACCOUNT 2
WORKSTUDY,W

900112233

4672

0406YY

4672

REG

006:40H

9.2800H

 

59.39

N

.00

.00

.00

.00

.00

.38

.00

.00

.38

PPP5302/PPP530 /0701YY
RETN: SEE RPTS DISP SCHEDULE/DIST.
PROCESS MONTH: APRIL
UNIVERSITY OF CALIFORNIA-LOS ANGELES
PAYROLL PROCESSING
DISTRIBUTION OF PAYROLL EXPENSE
PAGE NO: 016571
RUN DATE 04/30/YY
ET MO: 9610 PG: 16571
ACCOUNT TITLE
           PAYROLL
FUND TITLE
     DOED BURT 6/YY

4-660501- -23490-    
MAIL TO: PAYROLL
10920 WILSHIRE
141648
3565
L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01

048002
SUBACCOUNT 2
WORKSTUDY,W

900112233

4672

0406YY

4672

REG

006:40H

9.2800H

 

59.39

N

.00

.00

.00

.00

.00

.38

.00

.00

.38


If a pay transaction was processed with a work study code and the total transaction was charged to the department’s fund, check the EDB and make sure that the student status code is correct, the work study code is correct, and the limit is set and has not yet been reached. After reviewing the EDB data if you still feel that the department should not have been charged 100%, consult with the Work Study office to resolve the problem.

Leave Usage and Accrual Adjustments

Vacation leave liability at UCLA is automated.  There is a financial component in the system that automatically charges each FAU on the EDB for an employee as leave is accrued.  The amount charged is placed in a reserve account that is used to reimburse department accounts at the time vacation is actually used or paid off. 

Since leave usage is reported in hourly increments, the financial transaction for leave must contain an hourly rate.  When a leave transaction usage transaction is submitted for an employee who is paid on a monthly basis, the system derives an hourly pay rate by taking the monthly salary and dividing by 174. Leave usage and accrual adjustments are charged to sub account 6. Leave usage is usually reflected as a credit and leave accrual adjustments to increase the leave balance are reflected as debits as shown below.

L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01
02
03


01
02
03

346006
325005
304002


346***
325001
304001
SUBACCOUNT 1
ASSISTANT,ALEXANDER
LAYOFF,LARRY
TRANSFER,TAMARA

SUBACCOUNT 6
ASSISTANT,ALEXANDER
LAYOFF,LARRY
TRANSFER,TAMARA

553817402
554305902
075901995


553817402
554305902
075901995

7618
4723
7617


7618
4723
7617

0430YY
0430YY
0430YY


0331YY
0331YY
0331YY

1110
1110
1110


1128
1128
1128

REG
REG
REG


VLA
VAC
VAC

1.0000%
1.0000%
1.0000%


12:00H
6:75H
9:00H

3240.00
2614.00
3775.00


18.6207
15.0230
21.6954


3240.00
2614.00
3775.00


.00
101.40-
195.25-


U
U
U


U
U
U


.00
.00
.00


.00
.00
.00

.00
.00
.00


.00
.00
.00

247.86
199.97
288.79


.00

7.76-
14.94-

519.69
193.77
288.79


.00

1.59-
3.07-

5.83
3.83
5.31


.00

.18-
.35-

29.81
24.05
34.73


.00

.93-
1.80-

12.03
12.03
12.03


.00
.00
.00

319.14
221.93
291.81


223.44
.00
.00

1134.36
656.46
1008.36


223.44

10.46-
20.16-


Vacation Accrual Assessment

Department accounts are assessed a percentage of each employee's gross pay as the vacation is accrued.  The charge is recorded as a benefit expense in Sub 6 during the month end reporting process.  The expense is included in the IAP/Leave column of thePPP5302 - Distribution of Payroll Expense.  The rate charged to the department is based on:

Current leave accrual rates are listed on the Employer Benefits Contribution Rates - Current chart.  Refer to the portal article on Employer Benefit Contribution Rates for links.

When employees have accrued the maximum number of vacation hours allowed and lose the entire amount of the accrual in a given month, the system will no assess any charge for that month.  For employees who lose a portion of the vacation accrual in a given month, the system will assess a prorated lower amount to take into account the lost vacation hours.

Vacation Accrual Usage (VAC)

When vacation is reported as used in Payroll Time Reporting, the usage is recorded in Sub 6 on the PPP5302 as a credit.  It is important that departments record usage to all appropriate fund sources from which an employee is paid so that the credits end up in the correct accounts.

Vacation Accrual Adjustments (VLA)

Accrual adjustments will be recorded separately on Sub 6 as part of the total benefits charge.  The amount recorded will be calculated on the number of hours reported multiplied by the employee's hourly pay rate.

TVP Paid on 19900 Funds

When TVP is paid on 19900 funds, the TVP payment is charged to the salary account and a credit is reflected in Sub 6 (Employee benefits) because the original charge for the vacation accrual was funded in sub 6 by the Central Benefits pool.

L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01
02

03

223002
223003

223***
SUBACCOUNT 2
VACATION,VERA

SUBACCOUNT 6
VACATION,VERA

000555402


000555402

9612
9612

9612

0328YY
0405YY

0328YY

1130
1130

1133

TVP
REG

TVP

007:69H
040:00H

007:69H

15.6100
15.6100

15.6100

 

120.04
624.40

120.04-

H
H

H

.00
.00

.00

.00
.00

.00

1.74

9.05


1.74-

.00
33.48

.00

.00
1.12

.00

1.10

5.74


1.10-

.00
.12

.00

.00
47.14

.00

2.84

96.65


2.84-


TVP Paid on Non-19900 Funds

When TVP is paid on non-19900 funds, the TVP payment is charged to the salary account and the credit is reflected in the salary account from which the TVP was paid.

L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01
02

153***
153001
SUBACCOUNT 2
GRANT,GRETA

002002002

4724
4724

1111YY
1111YY

1133
1133

TVP
TVP

044:65H
044:65H

9.6100
9.6100

 

429.09-
429.09

U
U

.00
.00

.00
.00

32.83-32.83

.00
.00

.00
.00

.00
.00

.00
.00

.00
.00

32.83-
32.83


IAP Award Payments

When an IAP award is paid to an employee, the money to pay the award comes from the central IAP assessment pool. The award payment shows on one line of the PPP5302 with an object code of 1151 if the employee is career and 1152 if the employee is limited. The credit from the assessment pool is displayed on another line of the PPP5302 with an object code of 1181 for a career employee and 1182 for a limited employee.

L
IN
NO
E
-PAR--
 C  D
 T  I
 L  S
EMPLOYEE NAME EMPLOYEE
I.D.
TTLE
CODE
PERIOD
END
DATE
OBJ
CODE
DOS TIME PAY
RATE
A
D
J
GROSS
EARNINGS
P
L
A
N
RETRMNT
MATCHNG
CONTRIB
FSS/SMSP
UCLA
FEE
REM
IAPOF

OASDI
MEDCR
DENTAL
VISION
HLT/OPEB
ANNU

UI/
GSH

WC/
ESP
GSPF2

LIFE
UCNDI
OPFR

IAP/
LEAVE

TOTAL
BENEFITS

01
02

066005
066***
SUBACCOUNT 2
AWARD,ANDREW

026026026

2310
2310

0430YY
0430YY

1151
1181

IAP
IAP

.0000%
.0000%

800.00
800.00

 
 

800.00
800.00-

U
U

.00
.00

.00
64.06-

61.18
.00

.00
.00

2.88
.00

.00
.00

.00
.00

.00
.00

64.06
64.06-


The credit from the assessment pool covers the cost of both the salary payment and the associated benefits. The sum of the gross earnings and the total benefits from the credit lines displayed on the PPP5302 report is the amount deducted from the assessment balances displayed on the PPP5332 IAP Activity by Fund Source and Employee Group report.

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