PPS MANUAL

UCLA Payroll Services

A guide on the various databases, tables, reports and security features within the Personnel Payroll System (PPS).
PPS MANUAL, SECTION C - TIME REPORTING

C3.0 CHECK STUBS AND DIRECT DEPOSIT ADVICES


There are usually three paydays each month - two biweekly (B1 and B2) and one monthly. Biweekly paydays are every other Wednesday and the monthly payday is normally the first of each month.  Refer to the current Biweekly Payroll Calendar (PDF), the Payday Calendar and/or the PPS Schedule for the actual University Paydays.

When pay is computed, the Personnel/Payroll System produces information for the employee that itemizes the following:

For employees who have their pay electronically deposited to their bank accounts through Direct Deposit, this information is produced on Direct Deposit advice. For most employees, the Direct Deposit advice will be mailed to the employee’s campus address on the EDB at the time of the pay compute. Employees should be encouraged to review the information displayed on the direct deposit advice.

Employees who receive paper checks will find the information listed above displayed on their paycheck stubs. All the paychecks for each department or unit on campus are packaged together by Payroll Services. These checks are either delivered to the department on payday by Campus Mail or picked up at Payroll Services window on payday by a departmental representative. Employees should also be encouraged to review the information on the paycheck stub.

Samples of a Direct Deposit Advice statement and a paycheck stub are included below. Most questions employees raise about the information on their statements concern the payroll deductions. Not all deductions are itemized on IPAY screens for departments to view because some of the individual deductions are considered personal and confidential. The IPAY screens, Direct Deposit Advices and check stubs all display information on gross earnings, total deductions and total net pay, as well as detailed information on pay type, pay rate, pay period end date and title code.

C3.1 Payroll Deductions

Flat Dollar Deductions

Flat dollar deductions are set amounts that do not change unless the employee alters the deduction or the University rate changes. They are deducted in full, once a month for monthly paid employees. For biweekly employees, flat dollar deductions are divided in half and deducted from twenty-four checks per year.

Examples of flat dollar deductions are:

Credit Union Tax Deferred Savings
Parking Tax Deferred Bonds
Vanpool Tax Deferred Equity
Health Insurance Tax Deferred Money Market
Life Insurance CNA Dues
Dental Insurance FUPOA Dues
United Way Faculty Association Dues
Additional Federal & State Taxes Steam Operating Engineers Dues
DEPCARE** California Casualty


For more information on Flat Dollar Benefits and the deduction holidays for biweekly paid employees, refer to Biweekly Payroll Calendar Description.

Percentage Deductions

Percentage deductions are a calculated amount based on the earnings paid to an employee. These deductions change when the employee’s earnings amount changes. They occur each time pay is generated regardless of the type of pay issued. The percentage amount does not change unless the employee completes a new form or the deduction percentage rate changes.

Examples of percentage deductions are:

Federal and State Taxes AFSCME Dues***
Medicare AFT Dues***
OASDI Tax Deferred Savings %
DCP Savings Tax Deferred Bond %
UCRP Tax Deferred Equity%
PERS Tax Deferred Money Market %


Other Deduction Types

**DEPCARE deductions are flat amounts that for biweekly employees are deducted from the first biweekly check.

***AFSCME dues are 1.25% of an employee’s retirement gross up to a maximum deduction of $28.00 per month; AFT dues are either .996% or 1.096% of an employee’s retirement gross up to a maximum deduction of $48.80 per month.

C3.2 Direct Deposit Advice

UNIVERSITY OF CALIFORNIA - LOS ANGELES
Payroll Services, 10920 Wilshire Blvd., Suite 620, Los Angeles, CA 90024
 

important: please verify all information contained in this statement and notify your department of
any errors. retain this statement as a record of earnings and deductions from the university.
 

EMPLOYEE ID NUMBER: 222333111 FEDERAL WITHHOLDING: SINGLE 001 ALLOWANCES
  XXX-XX-1111 STATE WITHHOLDING: SINGLE   001 ALLOWANCES
HOME DEPARTMENT NUMBER: 356500 STATE ITEMIZED:     000 ALLOWANCES
EARNINGS STATEMENT ADDRESS: 3565
  SALLY SUREPAY
123 MURPHY HALL
141601

NET EARNINGS OF $ 995.53 WILL BE AVAILABLE AS OF 5/31/YY AT UNIVERSITY CREDIT UNION
 
  GROSS EARNINGS FEDERAL CALIFORNIA STATE TOTAL NET
      TAXABLE EARNINGS   TAXABLE EARNINGS   DEDUCTIONS   EARNINGS
CURRENT $2,418.00   $1,660.21   $1,709.21   $1,422.47   $995.53
YEAR TO DATE $14,610.00   $10,010.22   $10,355.22        

PAY TYPE TITLE PAY RATE TIME GROSS PERIOD END DATE
REGULAR PROCESSOR 2418.00 1.0000% 2,418.00  
* TOTAL EARNINGS *       $2,418.00 05/31/YY

DEDUCTIONS COVERAGE AMOUNT TAX-SHELTERED YEAR-TO-DATE   SICK VACATION COMP
DEPCARE   360.00   360.00       BEGIN 120.77 178.72 .00
TAX DEF BOND   75.00   75.00              
TAX DEF EQTY   75.00   75.00       ACCRUED 4.65 6.97 .00
FIDELITY FLT   75.00   75.00   450.00          
DCP SAVINGS   29.36   29.36       TAKEN .00 16.00 .00
HEALTHNET FAMILY 19.43   19.43              
MEDICARE   29.55       178.83   FINAL 125.43 169.70 .00
OASDI   126.39       764.67          
TD-MLTI-ASST   75.00   75.00              
FEDERAL TAX   191.66       1,164.95          
CA STATE TAX   31.48       194.80          
PARKING-BLUE   49.00   49.00              
AD&D INSUR $ 100,000 3.60                  
UNIV C U   250.00                  
CAL CASULTY   32.00                  
                       
* TOTALS *   $1,422.47   $708.79              
                       
UC CONTRIBUTIONS                      
VISION CONT FAMILY 10.01                  
HEALTHNET-CO FAMILY 362.00                  
DELT-DENT-CN FAMILY 82.04                  
                       
* TOTALS *   $454.05                  
                       

 

 

 


C3.3 Paycheck Stub

UNIVERSITY OF CALIFORNIA - LOS ANGELES
Payroll Services, 10920 Wilshire Blvd., Suite 620, Los Angeles, CA 90024
 
    123456
    CHECK NUMBER
 

important: please verify all information contained in this statement and notify your department of
any errors. retain this statement as a record of earnings and deductions from the university.

EMPLOYEE ID NUMBER: 444222888 FEDERAL WITHHOLDING: MARRIED 002 ALLOWANCES
  XXX-XX-8888 STATE WITHHOLDING: MARRIED   002 ALLOWANCES
HOME DEPARTMENT NUMBER: 356500 STATE ITEMIZED:     000 ALLOWANCES
CHECK DATE: 3/25/YY        
   LUCY L LAZER CHECK DISP CODE 3-35650
  GROSS EARNINGS TAXABLE EARNINGS TOTAL DEDUCTIONS NET EARNINGS
               
CURRENT $1,013.63   $950.83   $287.73   $725.90
YEAR TO DATE $6,881.82   $6,432.28        

PAY TYPE TITLE PAY RATE TIME GROSS PERIOD END DATE
REGULAR ____ASSISTANT II 12.7500 79.50 H 1,013.63 03/14/YY
* TOTAL EARNINGS *       $1,013.63  
           
           
           

  BEGIN ACCRUED TAKEN FINAL
VAC 6.00 14.75 6.75 14.00
SICK 27.15 9.40 9.40 27.15
         
DEDUCTIONS COVERAGE AMOUNT YEAR-TO-DATE
DCP SAVINGS   1.27  
PRU HIGH OPT 2-PARTY 59.49  
AD&D $ 80,000 2.04  
PRUD LIFE IN $54,000 2.54  
DEP LIFE INS DLI-BASIC .71  
TEMP DIS INS 7 DAY WAIT 8.32  
MEDICARE   13.80 94.43
OASDI   59.03 403.79
FEDERAL TAX   81.44 603.28
CA STATE TAX   7.52 48.65
LONG TRM DIS   1.57  
       



DEDUCTIONS COVERAGE AMOUNT YEAR-TO-DATE
UNIV C U   50.00  
* TOTALS *   $287.73  
       
UC CONTRIBUTIONS      
VISION CONT 2-PARTY 4.49  
HEALTHNET-CO 2-PARTY 195.50  
DELT-DENT-CN 2-PARTY 17.47  
* TOTALS *   $217.46  
       
       
       
       
       
       
       
       
 

UNIVERSITY OF CALIFORNIA, Check number
LOS ANGELES
10920 Wilshire Blvd., Suite 620
Los Angeles, California 90024-1416

PAYROLLVoid not negotiable

PAY EXACTLY  ***seven hundred twenty-five and 90/100 dollars
PAY TO THE ORDER OF lucy l lazer


Detailed information on the Direct Deposit advice and Paycheck stub is available on the following pages:


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