EDB MANUAL

UCLA Payroll Services

A guide for departments to use when adding or changing employee records on the Employee Data Base (EDB).
EDB MANUAL, SECTION D - STAFF ACTIONS

D8.0 EDB STAFF ACTIONS - STAFF MERIT BUNDLE


Use this bundle to process a merit increase for an eligible employee whose increase was for some reason not processed on your departmental merit listing. For example, use this bundle if an eligible employee's name was omitted from the merit listing during the regular batch merit processing cycle, or if an employee becomes eligible for a retroactive merit increase (effective on a date in the past) due to a retroactive reclassification. Refer to Section D16.0 for salary review date guidelines.

All fields that should be considered for data entry are listed. Many fields were fully defined in the New Hire bundle. Comments pertaining specifically to the personnel actions described above are included below. Always review existing appointment(s) and distribution(s) and update the data as necessary. Add new appointments and distributions as necessary to complete the transaction.

EAPP - Appointments/Distributions
Field Data Information
EXISTING Distribution(s)
Pay End Date When entering a new distribution reflecting a salary increase, the current distribution(s) must be ended by entering a Pay End date that is immediately prior to the effective date of the salary increase. If the distribution to be ended has a Pay Begin date later than the effective date of the salary increase, the distribution should be deleted using the DELETE command.
ADD or COPY a new distribution line.
Actions Enter 04 for a merit increase.
L/Acct/CC/Fund/Project/Sub Enter if blank or if the existing account number needs to be changed.
Pay Begin Enter the effective date of the salary increase.

Refer to Section D16.0 for salary review dates for six month and merit increases.
Pay End Enter 999999 if the distribution pay end date is indefinite, or enter the date that pay from the associated account number will end. If an end date is entered, review remaining appointment and distribution information to be sure it is consistent with appointment type (see Section D2.2 for definitions of appointment type).
Step Enter the new step resulting from the salary increase if appropriate.
O/A If this field contains a code of R, indicating that the employee was previously "red-circled" above the maximum of the pay range for the title, the code should be deleted and the field left blank. In order for an employee to be eligible for a merit increase, the O/A code must be blank because a merit increase cannot result in a pay rate higher than the maximum of the employee's pay range.
Rate/Amount Enter the monthly or hourly rate reflecting the six month or merit increase. Six month increases may not result in a pay rate higher than Step 2 of a salary range. Guidelines for determining merit increase rates vary based on personnel program and the amount of funds available each merit cycle. Refer to the guidelines published by Human Resources relevant to the merit increase being entered.
DOS Enter REG for an active distribution or RES for a distribution that is temporarily in suspense.
Press Enter and then "F11" to advance to the next screen.


Display of the EPER screen is necessary to update the Next Salary Review information and to record, as appropriate, information related to the merit increase being processed.

EPER - Personnel-Miscellaneous
Field Data Information
Next Salary Review Date Enter the month and year (MMYY) of the next salary review for which the employee is eligible. If the employee is not eligible for a next salary review, enter an asterisk (*) to delete data from the field. An employee in a step-based salary range who is at the maximum of the salary range for the classification has no salary review date.
Next Salary Review Type Enter the code signifying the type of salary increase for which the employee is next eligible. If the employee is not eligible for a next salary review, enter a code of 5, for example, an employee in a step-based salary range who is at the maximum of the salary range for the classification.
Merit Rate Increase Percent If the employee is receiving a merit increase, enter the percent of increase to the second decimal place, for example, 4.82 or 5.01. This information is automatically calculated for employees whose merit increases are processed on merit listings through the batch process, but it must be entered when a merit increase is being processed on-line in EDB Entry/Update.
Press Enter and then "F9" to update


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