EDB MANUAL

UCLA Payroll Services

A guide for departments to use when adding or changing employee records on the Employee Data Base (EDB).
EDB MANUAL, SECTION A - SYSTEM FEATURES

A2.0  EDB NAVIGATION


Navigation is the process of moving between screens and fields. It is accomplished through the use of function codes and standard keys such as F keys.

A2.1  Keyboard Features

A 3270 terminal emulation program is required in order to use the EDB Entry/Update System.  Since 3270 terminal emulation programs are not all the same, keyboard configuration and key assignments may differ from those specified below.  We strongly advise that keys are programmed as specified below, if possible.  The following keyboard features are referenced in this document:

F1 - F 12 (or corresponding emulation)

"Enter" key

The "Enter" key is used to signal that data keyed on the screen should be submitted for preliminary range/value edits.

"New Line" key

The "New Line" key is used to move the cursor to the first data entry field on the next line on the screen.

"Tab" key

The "Tab" key is used to move the cursor to the next data entry field on the screen. Label fields or fields which are display-only will be skipped.

"Back Tab" key (Shift + Tab key)

The "Back Tab" key is used to move the cursor to the previous data entry field on the screen. To Back Tab, press down and hold the "Shift" key and press the "Tab" key at the same time.

"Erase EOF" key

The "Erase EOF" key is used to blank out the remaining data in the entry field.

"*" key

The asterisk key is used to delete data in a field from the data base.

A2.2  Function Keys - F Keys

Function Keys which play a major role in navigation in the EDB Entry/Update system are referred to in this document as F Keys. They are used to:

For equipment without the appropriate F keys, an F key can be emulated by typing the F key number on the command line (===>) and pressing "Enter". The F key functions available in On-line EDB Entry/Update are:

EDB ENTRY/UPDATE FUNCTION KEY DESIGNATIONS
F1 HELP
F2 JUMP
F3 PREVIOUS MENU/RETURN
F5 CANCEL
F6 NEXT MESSAGE
F7 BACKWARD - For scrolling
F8 FORWARD - For scrolling
F9 UPDATE
F10 PREVIOUS FUNCTION - For use in a bundle
F11 NEXT FUNCTION - For use in a bundle
F12 EXIT


Only those F key functions available for use are displayed on the bottom two lines of a screen.

For example, on the Leave of Absence screen (ELVE) below, only the F1, F2, F3, F9 & F12 keys are available when the screen is first displayed. The F5 key is not displayed because the cancel function is not available until after data is entered on the EDB Entry/Update screen and the user presses "Enter".

PPELVE0-E1482                 EDB Entry/Update                05/19/YY 14:04:22
05/16/YY 03:39:04          Leave of Absence Data              Userid:  ABCDE
ID: 900222596 Name: BLUES,BERTHA D                           Pri Pay: MO

 Leave of Absence Action Code       :
 Leave of Absence Begin Date        :           Return:        Type:

 Last Sabbatical Credit Balance     :
 Sabbatical Credit Date             :
 Sabbatical Credit Accrued          :
 Sabbatical Credit Accrued Thru Date:
 Sabbatical Credit Used             :
 Total Sabbatical Credit Balance    :

 START Reduction Percentage         :
 START Begin Date                   :
 START End Date                     :

 Next Func:      ID:           Name:                            SSN:

 ===>
 F:  1-Help      2-Jump      3-PrevMenu
 F:                          9-Update                           12-Exit


Detailed Use of F Keys

F1: HELP

F1 invokes either screen-level Help or field-level Help, depending on the position of the cursor on the screen.

F2: JUMP

F2 is used to move the cursor between the data entry area of the screen and the Next Func entry field or from the Next Func field to the previous position on the data entry area of the screen.

F3: PREVIOUS MENU/RETURN

F3 is used to navigate back to the last menu that was displayed.   On the ECON screen, F3 is used to return to the detail screen from which the update was invoked.

F5: CANCEL

F5 is used to cancel all data which has been entered on a screen since the last time the Update (F9) function was performed.  Note:  When the F5 key is pressed, a message will be displayed.  "U0130 PRESS PF5 TO COMPLETE CANCEL.  PRESS ENTER TO CONTINUE." 

To cancel the transaction, the user must press F5 again.  Pressing F5 again causes the entry screen to be redisplayed with original values restored.

F6: NEXT MESSAGE

F6 is used on the ECON screen to display the next error message and associated data elements. It also causes the cursor to be positioned at a data element associated with the message if the data element is available for update.

F7: BACKWARD SCROLL

F7 is used to display the previous "page" of data when there are multiple pages of related data.

F8: FORWARD SCROLL

F8 is used to display the next "page" of data where there are multiple pages of related data.

F9: UPDATE

F9 is used to submit the entered data to the EDB edit and update process.

F10: PREVIOUS FUNCTION

F10 is used to return to the previous screen in a bundle of screens.

F11: NEXT FUNCTION

F11 is used to advance to the next screen in a bundle of screens.

F12: EXIT

F12 has two functions depending on the activity in progress.

Note: If data has been entered on an Entry/Update screen, an attempt to use F12 before completing or canceling the update process will result in an error message.

A2.3  Cursor Movement

The cursor is usually positioned at the first enterable data field on a screen when the screen is first displayed. The cursor moves between entry fields first from left to right, then from top to bottom. There are several methods of moving the cursor from one field to another.

"Tab/Back Tab" keys

"New Line" key

"F2" Jump key

"ENTER" key

Cursor arrow keys

Automatic movement (autoskip)

A2.4  Screen Selection

Individual Screens

The user may select an individual screen by entering the 4 character function code for the screen in the Next Func field and entering the appropriate employee record key such as the employee’s ID number.

For example: To access the ERET Screen for an employee whose ID number is 200000078:

UCFMNU0-M0795                 EDB Entry/Update                07/08/YY 14:43:34
                              Function Code Menu               Userid:  ABCDE

   BUND Bundle Menu                       EAPC Appts./Distributions-Condensed
   EEID Employee Identification           EAPP Appointments/Distributions
   EPD1 Employee Personal Data 1          EPER Personnel-Miscellaneous
   EPD2 Employee Personal Data 2          ELVE Leave of Absence Data
   EALN Alien Information                 EBCC Background Check Data
   ETAX Tax Information                   ESEP Separation
   ECHK Check/Surepay Disposition         ELOF Layoff Data
   EDED Miscellaneous Deductions          ERET Retirement Information
   EACD Academic Service                  EINS Insurance Enrollment
   ELIC License/Certificate Data          EELI Executive Life Insurance
   EHON Honors Data                       EDEP Dependent Data
   EAWD Awards Data                       EGTN Misc. Deductions - Central
   EBND US Savings Bonds                  EDEM Misc. Deductions - Mass Entry
   EWSP Work Study Program Limits         EDES Data Element Selection
   EMIS Miscellaneous Information         EUCI University Contribution Ind.
   WHO  Employee Browse                   EKEY Employee ID Number Change
 Next Func: ERET ID: 200000078 Name:                           SSN:

 ===>
  F:  1-Help      2-Jump      3-PrevMenu
  F:              8-Forward                                      12-Exit


Bundles

A bundle is a group of screens or fields that are linked together and/or highlighted in order to lead the user through an action such as a hire.  

The user may select a bundle by entering the 4 character function code for the desired bundle in the Next Func field of any screen.

For example: To select the Staff New Hire bundle:

UCFMNU0-M0795                 EDB Entry/Update                07/08/YY 15:52:43
                                 Bundle Menu                   Userid:  ABCDE

   SHIR Staff New Hire                    STRT Start Time Reduction Program
   AHIR Academic New Hire
   SREH Staff Rehire
   AREH Academic Rehire
   BENE Benefits
   SPRO Staff Promo/Transf/Demotn/Recl
   APRO Acad Promo/Emp Diff Aca Series
   CASU Casual-Career/Career-Casual
   ADDL Additional Employment
   SRNW Staff Renewal of Appt/Reappt
   ARNW Acad Renewal of Appt/Reappt
   SMRT Staff Merit/Six Month Increase
   AMRT Acad Merit Increase
   LOAB Lv of Absence/Chg Lv Retrn Dt
   SABB Sabbatical/Lv Abs with-w/o Pay
   SEPR Separation
 Next Func: SHIR ID:           Name:                            SSN:

 ===>
  F:  1-Help      2-Jump      3-PrevMenu
  F:                                                             12-Exit


NAVIGATION WITHIN A BUNDLE

Once a bundle has been selected, the user navigates as follows:

Note: If the transaction is canceled, the user must initiate the ENTIRE bundle again; there is no mechanism to store "work-in-progress".

A2.5  Navigating Between Subsystems - Nesting

"Nesting" is a term used to describe the process of temporarily leaving the current entry/update function to access another online inquiry function such as EDB Inquiry while retaining the data entered.

For example: A user entering leave of absence data for an employee record on the ELVE screen wants to check the employee's appointment data before completing the update. The user enters IAPP in the NextFunc field and presses "Enter" to view appointment data for the employee in EDB Inquiry.

PPELVE0-E1482                 EDB Entry/Update                05/19/YY 14:04:22
05/16/YY 03:39:04          Leave of Absence Data              Userid:  ABCDE
ID: 900222596 Name: BLUES,BERTHA D                           Pri Pay: MO

 Leave of Absence Action Code       : 08
 Leave of Absence Begin Date        : 0403YY  Return: 0705YY Type: 04

 Last Sabbatical Credit Balance     :
 Sabbatical Credit Date             :
 Sabbatical Credit Accrued          :
 Sabbatical Credit Accrued Thru Date:
 Sabbatical Credit Used             :
 Total Sabbatical Credit Balance    :

 START Reduction Percentage         :
 START Begin Date                   :
 START End Date                     :

 Next Func: IAPP ID:           Name:                            SSN:

 ===>
  F:  1-Help      2-Jump      3-PrevMenu
  F:                          9-Update                           12-Exit


The user can then view appointment and distribution data for the employee on the IAPP screen.  Notice the message "Upd in Prog", Update in Progress, is displayed in the lower right of the screen. This serves as a reminder to the user that an update is in progress.

 PPIAPP0-I1526                   EDB Inquiry                  07/19/YY 15:47:43 
 07/16/YY 22:22:06        Appointment/Distribution            Userid:  ABCDE  
 ID: 777888999 Name: ADDITIONAL,ANNA                            LAD:  11/01/YY 
 Hm Dept: 281700 ACCOUNTING       Emplmt Status: A Pri Pay: BW                  
 Gen No : 0041                 Total Appt/Dis: 01/01 Remaining Appt/Dis: 00/00  
 LOA Beg:          LOA Return:        LOA Type:    STRT:                       

 Appt: 10 TC: 5116 CUSTODIAN, SR                Grade: 5       Pgm/Typ: P/2     
       Begin Dt: 04/01/YY Ann/Hr Rt :   9.2400   %: 1.00  F/V: F     Rt   : H  
       End Dt  :          Bas/Pd Ovr: 00/00  FLSA: NONEXEMPT Lv : N  Sched: BW
       Dur     : I Indef  Dept Cd   : 281700  TUC/AREP/ASHC: 99/C/   Time : N   
       SubL    : GN General Campus
 Dis: 11 L/A/C/F/P/S : 4 760420      70000        2                            
      Begin: 09/24/YY Dis %: 1.0000 Rate/Amt:   9.2400  Step/OA:     DOS: REG  
      End  :          FTE: 0.00 Dept Cd: 281700 PRQ:     DUC:   WSP:           
 
 Dis:    L/A/C/F/P/S :                                                        
     Begin:          Dis %:        Rate/Amt:            Step/OA:     DOS:      
     End  :          FTE:      Dept Cd:        PRQ:     DUC:    WSP:          
 Next Func:      ID:           Name:                          SSN:            
 
 ===>                                                           <Upd In Prog>  
 F:  1-Help      2-Browse    3-PrevMenu                                      
 F:                          9-MainMenu                         12-Exit  

 

To return to the ELVE Entry/Update screen, the user would press "F12 Exit" on the IAPP screen. 

From EDB Entry/Update it is possible to nest to other Personnel/Payroll inquiry systems such as IPAY (Payroll Audit Record Inquiry), IHDB (History Data Base Inquiry), or IHIS (Personnel History Reports Inquiry) as well as IDDB (EDB Inquiry).

A2.6  Navigational Messages

Navigational messages in EDB Entry/Update are provided to alert the user to the status of a requested action or to an error related to the action.  A list of navigational messages that apply to EDB Entry/Update is included in Appendix II.

For example: if the user presses "F9 Update" on an entry screen before entering any data, message ‘U0025 No update data entered is displayed.

PPELVE0-E1482                 EDB Entry/Update                05/19/YY 14:04:22
05/16/YY 03:39:04          Leave of Absence Data              Userid:  ABCDE
ID: 900222596 Name: BLUES,BERTHA D                              Pri Pay: MO

 Leave of Absence Action Code       : 08
 Leave of Absence Begin Date        :  0403YY  Return: 0705YY Type: 04

 Last Sabbatical Credit Balance     :
 Sabbatical Credit Date             :
 Sabbatical Credit Accrued          :
 Sabbatical Credit Accrued Thru Date:
 Sabbatical Credit Used             :
 Total Sabbatical Credit Balance    :

 START Reduction Percentage         :
 START Begin Date                   :
 START End Date                    :

 Next Func: IAPP ID:           Name:                            SSN:
 U0025  No update data entered
 ===>
  F:  1-Help      2-Jump      3-PrevMenu
  F:                          9-Update                           12-Exit


NAVIGATIONAL MESSAGE - "DATA ENTERED IS NOT UNIQUE"

There is one "Navigational" message that will actually cause another screen (the ID Browse Select Screen) to be displayed. The message is "U0010 Data Entered is not unique - select correct match". This message is issued when the preparer is on the EEID screen in a NEW HIRE bundle and there is a record in the UID (Universal ID Data Base) that contains the same or similar Social Security number, Name, or Birthdate as the record that the preparer is updating. Note: The UID contains ID records for all UCLA employees past and present as well as all UCLA registered students past and present. The "correct match" could be one of the records listed on the ID Browse Select Screen or a new ID number.

Assigning a New ID Number Example

When processing a new hire using the appropriate new hire bundle, the preparer completes the employee identification data on the first screen of the bundle and presses the Enter key.

PPEEID0-E1112                 EDB Entry/Update           SHIR 07/09/YY 09:20:12
                           Employee Identification             Userid:  ABCDE

 Employee ID         :

 SSN                 :  403443443


 First Name          :  frank
 Middle Name         :  n
 Last Name           :  stein
 Suffix              :
 Result              :


 Date of Birth       :  111748
 Intercampus Transfer:

 Next Func:      ID:           Name:                            SSN:

 ===>
  F:  1-Help      2-Jump      3-PrevMenu
  F:                          9-Update                           12-Exit


If the system finds one or more matches to the entered data in the UID system, the ID Browse Screen will display with the navigational message "U0010 Data Entered is not unique - select correct match". The ID number, Name and any other identification data for all records in the UID that match the entered data for the new hire will be displayed. There will also be an option "NONE OF THE ABOVE - ASSIGN NEW ID" on the bottom portion of the screen.

UCIDBR0-I0875                    ID Numbers                   07/09/YY 09:25:54
                               ID Browse Select                Userid:  ABCDE

     ID-NUMBER     NAME                           SSN           DOB       SEX
SEL
     000 080 898   STEIN, FRANK LINCOLN           775 38 8999              M   
     300 174 447   STEINBERG, FRANKLIN                                     M   









     NONE OF THE ABOVE - ASSIGN NEW ID

 U0010  Data entered is not unique - select correct match
 ===>
  F:  1-Help                  3-Return
  F:


If none of the records displayed as possible matches are for the employee being hired, the preparer should select the "NONE OF THE ABOVE - ASSIGN NEW ID" option by using the TAB key to position the cursor next to the "NONE OF THE ABOVE" line. Next, the preparer should enter an "S" in the SEL column and press the Enter key. The message "U0001 Input Accepted" should then be displayed on the screen. By selecting this option, the preparer is requesting the system to issue a new employee ID number to the person being hired.

UCIDBR0-I0875                    ID Numbers                   07/09/YY 09:30:13
                               ID Browse Select                Userid:  ABCDE

     ID-NUMBER     NAME                           SSN           DOB       SEX
SEL
     000 080 898   STEIN, FRANK LINCOLN           775 38 8999              M   
     300 174 447   STEINBERG, FRANKLIN                                     M   









 S    NONE OF THE ABOVE - ASSIGN NEW ID

 U0001  Input accepted
 ===>
  F:  1-Help                  3-Return
  F:


The preparer would press then F3 key to return to the EEID screen. The EEID screen should be displayed again with the new employee number assigned.  The preparer may then continue to enter the rest of the required data in the hire bundle.

PPEEID0-E1112                 EDB Entry/Update           SHIR 07/09/YY 09:33:56
                           Employee Identification             Userid:  ABCDE

 Employee ID         :  502745487

 SSN                 :  403443443


 First Name          :  FRANK
 Middle Name         :  N
 Last Name           :  STEIN
 Suffix              :
 Result              :  STEIN,FRANK N


 Date of Birth       :  111748
 Intercampus Transfer:

 Next Func:      ID:           Name:                            SSN:
 U0001  Input accepted
 ===>
  F:  1-Help      2-Jump                              5-Cancel
  F:                          9-Update               11-NextFunc


Selecting an ID Number from the ID Browse Select Screen Example

Again, the preparer would enter data on the EEID screen and press the "Enter" key.

PPEEID0-E1112                 EDB Entry/Update           SHIR 07/09/YY 09:35:58
                           Employee Identification             Userid:  ABCDE

 Employee ID         :

 SSN                 :  566666666


 First Name          :  bertha
 Middle Name         :  d
 Last Name           :  blues
 Suffix              :
 Result              :


 Date of Birth       :  032161
 Intercampus Transfer:

 Next Func:      ID:           Name:                            SSN:

 ===>
  F:  1-Help      2-Jump      3-PrevMenu
  F:                          9-Update                           12-Exit


The ID Browse Select screen is displayed. This time the data displayed on the ID Browse Select screen matches the information the preparer has entered on the EEID screen.  The preparer should process the hire bundle using the number from the UID data base.

For example: The preparer would select the ID number from the list by using the TAB key to position the cursor next to the appropriate employee ID number. Next, the preparer should enter an "S" in the SEL column and press the Enter key. The message "U0001 Input Accepted" should then be displayed on the screen.

UCIDBR0-I0875                    ID Numbers                   07/09/YY 09:40:25
                               ID Browse Select                Userid:  ABCDE

     ID-NUMBER     NAME                           SSN           DOB       SEX
SEL
 S   702 745 486   BLUES, BERTHA DEE              566 66 6666   03-21-61   F










     NONE OF THE ABOVE - ASSIGN NEW ID

 U0001  Input accepted
 ===>
  F:  1-Help                  3-Return
  F:


The preparer would then press the F3 key to return to the EEID screen. The EEID screen should then be displayed with the number from the UID data base.   Next, the message area should be checked. If the message is "U0001 Input Accepted", the preparer may continue with the hire process.

PPEEID0-E1112                 EDB Entry/Update           SHIR 07/09/YY 09:42:03
                           Employee Identification             Userid:  ABCDE

 Employee ID         :  702745486

 SSN                 :  566666666


 First Name          :  BERTHA
 Middle Name         :  D
 Last Name           :  BLUES
 Suffix              :
 Result              :  BLUES,BERTHA D


 Date of Birth       :  032161
 Intercampus Transfer:

 Next Func:      ID:           Name:                            SSN:
 U0001  Input accepted
 ===>
  F:  1-Help      2-Jump                              5-Cancel
  F:                          9-Update               11-NextFunc


If the message is "P0620 New Employee ID Number invalid or already on EDB" as shown below, the transaction should be CANCELLED and the preparer should check the EDB. The employee record will probably be on the EDB and the action will need to be processed as a rehire or additional employment or some action other than a new hire. If the department "hiring" this employee is not the home department, access to the record will need to be requested from the home department. 

Note:  See Section A6.2 for information on using the Alternate Home Department Code to grant access to an employee's record.

PPEEID0-E1112                 EDB Entry/Update           SHIR 07/09/YY 09:42:03
                           Employee Identification             Userid:  ABCDE

 Employee ID         :  702745486

 SSN                 :  566666666


 First Name          :  BERTHA
 Middle Name         :  D
 Last Name           :  BLUES
 Suffix              :
 Result              :  BLUES,BERTHA D


 Date of Birth       :  032161
 Intercampus Transfer:

 Next Func:      ID:           Name:                            SSN:
 P0620  New Employee ID Number invalid or already on EDB
 ===>
  F:  1-Help      2-Jump                              5-Cancel
  F:                          9-Update               11-NextFunc


A2.7  Employee/Payroll Record Selection

An employee record can be selected by entering a Function Code and one of the following employee record keys:

Note: When using employee name as the record key, a partial name may be entered. If the system finds a single match to the entered data, the requested screen will be displayed. If the system does not find an exact match or finds more than one match, the WHO screen will be displayed.

The WHO screen will list the employees who have a name that is close to the name that was entered and the cursor will be at the top of the list. Once the WHO screen is displayed, IF THE FUNCTION CODE THAT WAS ENTERED IS STILL DISPLAYED NEXT TO "Next Func:", the employee record may be selected by either moving the cursor down the list until the cursor is next to the correct employee and pressing the "Enter" key or by moving the cursor to the ID number field, entering the ID number and pressing "Enter".

For example:  To select an employee record and entry screen, the user needs to enter the Function Code and the employee record key. To select the retirement screen, the user would enter ERET, the 9-digit employee ID number, and then press the "Enter" key.

UCFMNU0-M0795                 EDB Entry/Update                07/09/YY 10:09:42
                              Function Code Menu               Userid:  ABCDE

   BUND Bundle Menu                       EAPC Appts./Distributions-Condensed
   EEID Employee Identification           EAPP Appointments/Distributions
   EPD1 Employee Personal Data 1          EPER Personnel-Miscellaneous
   EPD2 Employee Personal Data 2          ELVE Leave of Absence Data
   EALN Alien Information                 EBCC Background Check Data
   ETAX Tax Information                   ESEP Separation
   ECHK Check/Surepay Disposition         ELOF Layoff Data
   EDED Miscellaneous Deductions          ERET Retirement Information
   EACD Academic Service                  EINS Insurance Enrollment
   ELIC License/Certificate Data          EELI Executive Life Insurance
   EHON Honors Data                       EDEP Dependent Data
   EAWD Awards Data                       EGTN Misc. Deductions - Central
   EBND US Savings Bonds                  EDEM Misc. Deductions - Mass Entry
   EWSP Work Study Program Limits         EDES Data Element Selection
   EMIS Miscellaneous Information         EUCI University Contribution Ind.
   WHO  Employee Browse                   EKEY Employee ID Number Change
 Next Func: ERET ID: 900222596 Name:                            SSN:

 ===>
  F:  1-Help      2-Jump      3-PrevMenu
  F:              8-Forward                                      12-Exit


To display the same screen for a different employee, tab past the Next Func field and enter the employee record key for the next employee.

For example: Tab to the ID field and enter the employee number of a different employee and then press "Enter".

PPERET0-E1119                 EDB Entry/Update                07/09/YY 10:12:12
 07/01/YY 03:39:04          Retirement Information             Userid:  ABCDE
 ID: 900222596 Name: BLUES,BERTHA D                            Pri Pay: MO

 Retirement System Code: U     FICA Eligibility Code: E Ret FICA Derive: Y
 Covered Comp Limit Cd : G
 DCP Plan Code       : S    DepCare Amount:            Effective Date:
 403b Limit:  8030          403b Change Dt: 04/04/YY
 Voluntary Contribution
 Deduction Num    Description     Amount/Percent  Decl Balance       Eff Date
     003        TAX DEF EQTY              100.00                     0401YY







 Next Func:      ID: 701001020 Name:                            SSN:

 ===>
  F:  1-Help      2-Jump      3-PrevMenu
  F:                          9-Update                           12-Exit


To access a different function for a different employee, enter the new Function Code and a new employee record key.

For example:  The user would enter EPD1, a different 9-digit employee ID number and then press the "Enter" key.

 PPERET0-E1119                 EDB Entry/Update                07/09/YY 10:12:12
 07/01/YY 03:39:04          Retirement Information             Userid:  ABCDE
 ID: 900222596 Name: BLUES,BERTHA D                               Pri Pay: MO

 Retirement System Code: U     FICA Eligibility Code: E Ret FICA Derive: Y
 Covered Comp Limit Cd : G
 DCP Plan Code       : S    DepCare Amount:            Effective Date:
 403b Limit:  8030          403b Change Dt: 04/04/YY
 Voluntary Contribution
 Deduction Num    Description     Amount/Percent  Decl Balance       Eff Date
     003        TAX DEF EQTY              100.00                     0401YY







 Next Func: EPD1 ID: 701001020 Name:                            SSN:

 ===>
  F:  1-Help      2-Jump      3-PrevMenu
  F:                          9-Update                           12-Exit


A2.8  Scrolling

Scrolling is the method used to display additional data associated with a single screen function.

When there is more data than can fit on a single screen, "F7 Backward" and "F8 Forward" may be used to scroll among pages of the screen to display the full range of data.

For example: 'Pg 01 of 02' is displayed on the 4th line (right side) of the EAPP screen which indicates that there is additional appointment/distribution data. To access the additional data, the user would press "F8" to scroll forward.

PPEAPP0-E1595                 EDB Entry/Update                07/09/YY 10:31:03
 07/01/YY 02:57:40        Appointments/Distributions           Userid:  ABCDE
 ID: 900222596 Name: BLUES,BERTHA D                              Pri Pay: MO
        PAF Gen No:   24                                         Page  01 of 02
 Appt   Actions  Pgm Typ Bas Pd Ovr   Appt Begin  Appt End Dur Dept   FLSA SubL
  10              1   2                 0623YY     999999   I  356500 0    GN
 Title                              Grade %Full F/V Ann/Hr Rate  Rt Sch Time Lv
 7646 ADMIN. SPECIALIST               1   1.00   F   30204.00    A  MO   R   A

 Dist  Actions L Acct   CC   Fund  PC     S                          FTE  Dis %
  11           4 660500      19900        1  ACCOUNTING                   1.0000
       Pay Begin  Pay End  Step  O/A  Rate/Amount  DOS  PRQ  DUC  WSP
       0623YY     999999               2517.00     REG

 Dist  Actions L Acct   CC   Fund  PC     S                          FTE  Dis %

       Pay Begin  Pay End  Step  O/A  Rate/Amount  DOS  PRQ  DUC  WSP


 Next Func:      ID:           Name:                            SSN:

 ===>
  F:  1-Help      2-Jump      3-PrevMenu
  F:              8-Forward   9-Update                           12-Exit


to top


Previous Next