PPS MANUAL

UCLA Payroll Services

A guide on the various databases, tables, reports and security features within the Personnel Payroll System (PPS).
PPS MANUAL, SECTION D - REPORTING

D4.0 PPS Reports


The chart below lists the reports departments should have access to on the Document Direct-RDS website (https://www.finance.ucla.edu/payroll/web-applications/document-direct) in report number order.  In a few instances, a report not available on Document Direct-RDS may be sent to the department by a central office.  Some of the reports are also available from the Online Financial Systems Reports (OFSR) system. 

The Document Direct-RDS website must be accessed from a computer with a UCLA IP address.  A user guide in PDF format is available here.  The PPS Schedule should be consulted to determine when the reports are available for viewing.

The information in the chart below includes the report name, number, a brief description, the distribution method and the report frequency.  Samples of many of the reports follow the chart.  In some cases, the report sample may be located in another manual or another section of this manual.  If the report cannot be found in this section of the manual, it will be noted in the description.  Selecting or clicking on the report number link will bring you directly to a sample of the report.  To return to the chart, use the Back button in your browser.

Report Name Number Brief Description Distribution Method & Frequency
Invalid Transactions by Account FSO323 Shows an accumulation history of invalid transactions.
(PTR Manual)
Document Direct-RDS - produced once a month during month end processing (after the last pay compute for the month) and should be available the following morning.
Change to Ret/FICA after SIS Interface PPP1311D Lists employee records that had changes to FICA and Retirement codes due to the SIS interface. Document Direct-RDS - usually produced twice a quarter and is available the morning after the SIS interface runs.
Employees with Student Status code of 3 or 4 with No Registered Units PPP1313D Lists employee records that have a Student Status code of 3 (undergraduate) or 4 (graduate) with no registered units. Document Direct-RDS - usually produced twice a quarter and is available the morning after the SIS interface runs.
No Match, Student Status Not Updated For Casual/Restricted PPP1315D Lists employee records that have a Student Status code of 3 (undergraduate) or 4 (graduate) with no match in the student system. Document Direct-RDS - usually produced twice a quarter and is available the morning after the SIS interface runs.
No Match, Student Status Set to 1 PPP1317D Lists employee records with a Student Status that was set to 1 during SIS interface process. Document Direct-RDS - usually produced twice a quarter and should be available  the morning after the SIS interface runs.
Year End Purge PPP1341D Lists employees whose EDB record was purged from the EDB. Document Direct-RDS - produced once a year. The current version is available at all times.
Employee with 1000 Hours - Eligible for Benefits PPP1382 Lists employees who have achieved 1000 eligible benefit hours. Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.
Employees Approaching 1000 Hours Toward Benefits Eligibility PPP1383 Lists employees who have reached 700 or more eligible benefits hours. Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.
Employee with 750 Hours - Eligible for Benefits PPP1384 Lists employees in the IX unit who have achieved 750 eligible benefit hours. Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.
Employees Approaching 750 Hours Toward Benefits Eligibility PPP1385 Lists employees in the IX unit who are approaching 750 eligible benefits hours. Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.
Employee with 1000 Hours toward Career Status PPP1392 Lists employees who have achieved 1000 hours towards career status. Document Direct-RDS - produced once a month during monthend monthly maintenance and should be available the following morning.
Employees Approaching 1000 Hours Toward Career Status PPP1393 Lists employees who have reached 700 hours or more towards career status. Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.
Leave Accrual Exceptions PPP3907 Lists messages which indicate problems the system encountered when processing pay transactions for employees which should have resulted in leave accrual adjustments. Also lists messages relating to leave usage which was reported in excess of the balance. (PTR Manual) Document Direct-RDS - produced at the time of the pay compute and should be available the morning after the pay compute runs.
Distribution of Payroll Expense - UCLA (PPP5302) and 
UCOP (PPPOP5302)
PPP5302
PPPOP5302
 
Lists all Payroll Expenditures (salaries and benefit charges) processed during the month as well as an estimated biweekly accrual and Payroll Expenditure Transfers. (PPS Section D1.0) Document Direct-RDS & OFSR - produced once a month during month end processing (after the last pay compute for the month) and should be available the following morning.
IAP Activity by Fund Source/Employee Group PPP5332 Shows Incentive Award program charges and awards made within each UCLA organization by department, fund group, and employee group. Document Direct-RDS - produced once a month during month end processing (after the last pay compute for the month) and should be available the following morning.
IAP Activity by Fund Summary by Org PPP5335 Summarizes IAP charges and awards by organization. Document Direct-RDS - produced once a month during month end processing (after the last pay compute for the month) and should be available the following morning.
IAP Activity by Org-Dept Totals PPP5336 Summarizes IAP charges and awards by department within an organization. Document Direct-RDS - produced once a month during month end processing (after the last pay compute for the month) and should be available the following morning.
Committed Salaries Expenditure Report PPP5441 Lists projected salary and benefits costs by Full Accounting Unit and their subdivisions – cost centers and project codes.  This information is used to create memo liens which are passed to the General Ledger.
(PPS Section D1.5)
Document Direct-RDS & OFSR - produced once a month during month end processing (after the last pay compute for the month) and should be available the following morning.
Statement of Citizenship Status Renewal PPP5831 Displays information for non-US citizens (who also are not lawful permanent residents of the US) such as citizenship code, visa type, country of residence, date of employment, work permit end date, student status, retirement and FICA coding, the date of US entry. Document Direct-RDS - produced once a month during month end processing (after the last pay compute for the month) and should be available the following morning.
Personnel Status Report PPP6201 Contains information related to the personnel status of employees in the department. The information on the report is either date related (for example, an appointment is about to expire) or policy related (for example, employee is at the maximum vacation accrual). Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.
Time Benefits Roster PPP6401 Lists all the leave activity for a particular pay cycle by employee. It is produced each time there is leave accrual activity during the pay compute.
(PTR Manual)
Document Direct-RDS - produced at the time of the pay compute and should be available the morning after the pay compute runs.
Benefit Elig. - CNTL RPT/Employees Out of Compliance (By Dept) PPP6504 List employees whose Assigned BELI and Derived BELI do not match. Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.
Benefit Elig. - Control Rpt New Benefits excluded for MM/YY PPP6511 Lists new employees for the current month that have a BELI code of 5. Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.
Merit Roster PPP670* Lists employees eligible for merits based on Personnel Policy and EDB data at the time the roster is run. Paper from CHR, diskettes from MCHR - sent once Merits are approved.
Start Participation PPP6952 Lists employees participating in or who have participated in the START program. Document Direct-RDS - produced once a month during month end processing (after the last pay compute for the month) and should be available the following morning.
Adult Dependent missing SSN PPP8832 Lists employees with adult dependents enrolled in benefits that do not have an SSN on the EDB. Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.
Prior Period/Special Payments PPP940* List employees who received retroactive payments due to the processing of a retroactive range adjustment. A similar report is produced for retroactive merits. Paper - sent out by CHR after a retroactive range or merit as needed.
Invalid Account Funds in the Payroll Monthly File PRS469 Shows current month invalid transactions. New invalid transactions will be listed along with corrections.
(PTR Manual)
Document Direct-RDS - produced once a month during month end processing (after the last pay compute for the month) and should be available the following morning.
List of Employees with Visa/Work Permit Expiring Within Next 4 Months PRS6203 Lists employees who have VISAs expiring within the next 4 months. Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.
Employees Approaching Leave Accrual & Service Award Thresholds PRS6211 Lists employees approaching the month in which the leave code rate will be increased and/or the month in which employees will be eligible for a service award. Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.
Employee Leave Accrual Code Changes -- Monitoring Changes PRS6231 Lists employees whose leave code has changed from the previous month. Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.
List of Employees with Expired Visa PRS745 List employees with visa/work authorization that has expired.

Document Direct-RDS - produced once a month during monthly maintenance and should be available the following morning.


PPP1311D - Change to Retirement/FICA after SIS Interface

PPP1311/PPP131 /0601YY                        UNIVERSITY OF CALIFORNIA-LOS ANGELES                    PAGE NO. 000003
RETN: SEE RPTS DISP SCHEDULE/DIST.                  DATA BASE MAINTENANCE                          RUN DATE  01/29/YY
                                       CHANGES TO RETIREMENT/FICA AFTER SIS UPDATE                    
                                        SORTED IN EMPLOYEE NAME ORDER WITHIN DEPARTMENT                      

  DEPARTMENT: 356500   ACCOUNTING SERVICES                                                                           
                                                            TITLE/         STUDENT STATUS/                        
EMPLOYEE ID/      EMPLOYEE NAME/               SOC SEC/     EMP.    APPT+  REGISTERD UNITS   RET/FICA   CIT/   HOME  
STUDENT ID        STUDENT NAME ON SIS FILE     BIRTH DATE   STATUS  > 50%  PRIOR  NEW       PRIOR  NEW  VISA   DEPT. 
                                                                                                                     
RETIREMENT/FICA CODE CHANGED TO H/M                                                                                  
                                                                                                                     
400334334         ESTUDIO,ESTHER               161-61-1616  4673           3/99.9 *3/00.0   N/N    H/M  R/PR   356500
                                               05/16/73     A                                              ACCOUNTING
                                                                                                                     
  TOTAL NUMBER OF RECORDS IN GROUP:      1                                                                           
                                                                                                                     
RETIREMENT/FICA CODE CHANGED TO N/N                                                                                
                                                                                                                     
600600600         RESEARCHER,RONALD            600-60-6000  3276    N      4/00.0  4/12.0   H/M    N/N  C/     356500
                                               01/01/63     A                                              ACCOUNTING
          
  TOTAL NUMBER OF RECORDS IN GROUP:      1

------------------------------------------------------------------------------
                                                                                
  + PREDOMINANT APPOINTMENT PERCENTAGE:                                         
                                                                                
       Y = GREATER THAN 50%; N = 50% OR LESS; H = AT LEAST 1 ACTIVE HOUSE STAFF APPT.; BLANK = APPTS. NOT APPLICABLE
       * NO MATCH WITH SIS FILE; IF NO. OF UNITS WAS NOT ZERO, NO. UNITS WAS SET TO ZERO.


Report PPP1311D lists all the employees records that had changes to retirement/FICA coding due to the Student Information System interface with the Personnel/Payroll system. During the academic year, the interface is normally run at the following times:

  1. Prior to the start of the quarter, the interface runs to set the registered units to 99.9 for all students (those employee records on the EDB with a student status of 3 or 4).
  2. At the end of the third week of the quarter, the interface runs to update the EDB with the actual registered units from the Student Information System. Any employees with a student status of 3 or 4 on the EDB who are not registered students according to the data on Student Information System will have the number of registered units on the EDB set to zero and the retirement/FICA code will be set to H/M. "Students" who are appointed for more than 50% time and/or do not meet the minimum unit requirements will also have a retirement/FICA code of H/M on the EDB.
  3. Towards the end of the quarter, the interface will run again to check for students who have dropped classes.

During the summer the interface will run more frequently to catch the students enrolling for all the various summer sessions.

PPP1313D - Employees with Student Status of 3 or 4 & No Registered Units

PPP1313/PPP131 /0601YY                            UNIVERSITY OF CALIFORNIA-LOS ANGELES             PAGE NO.    000001
RETN: SEE RPTS DISP SCHEDULE/DIST.                       DATA BASE MAINTENANCE                     RUN DATE  01/29/YY
                                            EMPLOYEES WITH STUDENT CODES 3 OR 4 AND UNITS 0
                                            SORTED IN EMPLOYEE NAME ORDER WITHIN DEPARTMENT
DEPARTMENT: 003300   ARCH & URBA                                              
                                                        TITLE/          STUDENT STATUS/
EMPLOYEE ID/   EMPLOYEE NAME/              SOC SEC/     EMP.     APPT+  REGISTERD UNITS   RET/FICA     CIT/    HOME  
STUDENT ID     STUDENT NAME ON SIS FILE    BIRTH DATE   STATUS   > 50%   PRIOR  NEW      PRIOR  NEW   VISA     DEPT. 
                                                                                
000500500      BLACKSHEEP,BARBARA          500-00-5000  2850             4/00.0 *4/00.0  H/M    H/M   R/PR     003300
                                           06/29/67     I                                                 ARCH & URBA
                                                                                
800800800      COE,CHRIS                   565-56-5656  9603             4/00.0  4/00.0  H/M    H/M   C/       003300
                                           07/24/71     A                                                 ARCH & URBA

TOTAL NUMBER OF RECORDS IN DEPT:      1

------------------------------------------------------------------------------
                                                                                
  + PREDOMINANT APPOINTMENT PERCENTAGE:                                         
                                                                                
       Y = GREATER THAN 50%; N = 50% OR LESS; H = AT LEAST 1 ACTIVE HOUSE STAFF APPT.; BLANK = APPTS. NOT APPLICABLE
       * NO MATCH WITH SIS FILE; IF NO. OF UNITS WAS NOT ZERO, NO. UNITS WAS SET TO ZERO.


Report PPP1313D lists employee records that have a Student Status code of 3 (undergraduate) or 4 (graduate) with no registered units. This report will be generated every time the interface. Departments should pay particular attention to this report. Employee records should not normally have a student status of 3 or 4 with no registered units. If the employee is no longer a student, the EDB preparer in the department should change the employee’s student status on the EDB to a 1 (not registered).

If the department feels that an error has been made and the student is registered for classes, the department or the student should contact the Registrar’s Office so the Student Information System can be updated with the correct number of units. Department should also contact Campus Human Resources, Benefits and Personnel Services so that refunds can be processed for Retirement/FICA if appropriate. Benefits and Personnel Services will provide instructions on when the department can change the registered units on the EDB. Changes to the registered units on the EDB will only be good until the next time the interface is run so it is very important to contact the Registrar’s Office and make sure the Student Information System reflects the correct number of units.

PPP1315D - No Match, Student Status not Updated for Casual/Restricted

PPP1315/PPP131 /0505YY                         UNIVERSITY OF CALIFORNIA-LOS ANGELES                    PAGE NO.       000054
RETN: SEE RPTS DISP SCHEDULE/DIST.                    DATA BASE MAINTENANCE                            RUN DATE     07/20/YY
                                             NO MATCH, STDT STATUS NOT UPDATED FOR CASUAL/RES
                                            SORTED IN EMPLOYEE NAME ORDER WITHIN DEPARTMENT
                                                                          DEPARTMENT: 043000   WRLD ARTS &
                                                                                               WORLD ARTS & CULTURE124 DANCE
                                                           TITLE/    STUDENT STATUS/
 EMPLOYEE ID      EMPLOYEE NAME                SOC SEC/    EMP.      REGISTERD UNITS   RET/FICA  CIT/  HOME
                                               BIRTH DATE  STATUS    PRIOR  NEW      PRIOR   NEW VISA  DEPT.
 702702702        STUDENT,SAM S                444-99-3636 6192      4/12.0  4/00.0  N/N     H/M C/    043000
                                               12/02/72    I                                           WRLD ARTS &


 TOTAL NUMBER OF RECORDS IN DEPT:       1


Report PPP1315D lists employee records that have a Student Status code of 3 (undergraduate) or 4 (graduate) with no match on the student system. This report will be generated every time the interface.

PPP1317D - No Match, Student Status Set to 1

PPP1317/PPP131 /0505YY                          UNIVERSITY OF CALIFORNIA-LOS ANGELES                  PAGE NO.       000001
RETN: SEE RPTS DISP SCHEDULE/DIST.                     DATA BASE MAINTENANCE                          RUN DATE     07/20/YY
                                                  NO MATCH, STUDENT STATUS SET TO 1
                                             SORTED IN EMPLOYEE NAME ORDER WITHIN DEPARTMENT
                                                                        DEPARTMENT: 317500   UNIVERSITY
                                                                                             C/O BUS ENTERPRISES 270 DE NEV
                                                                        TITLE/     STUDENT STATUS/
 EMPLOYEE ID         EMPLOYEE NAME                          SOC SEC/    EMP.       REGISTERD UNITS   RET/FICA  CIT/  HOME
                                                            BIRTH DATE  STATUS     PRIOR  NEW      PRIOR   NEW VISA  DEPT.
 503603703           GRADUATE,GRETA                         556-56-5656 8237       2/00.0  1/00.0  U/E     U/E C/    317500
                                                            07/18/70    A                                        UNIVERSITY
 TOTAL NUMBER OF RECORDS IN DEPT:       1


Report PPP1317D lists employee records that have a Student Status code that was changed to 1 as a result of the SIS interface. This report will be generated every time the interface runs.

PPP1341D - Year End Purge Report

PPP1341/PPP134 /0929YY                 UNIVERSITY OF CALIFORNIA -LOS ANGELES        PAGE NO.    000009
RETN: SEE RPTS DISP SCHEDULE/DIST.             PERIODIC MAINTENANCE                  RUN DATE 12/19/YY
                                          CONFIRMATION SUMMARY - PURGE
                                                       EMPLOYEE RECORDS DELETED

EMP ID    EMPLOYEE NAME                  SSN           ADDRESS                      
          BIRTH   HOME DEPARTMENT        HIRE       S E P A R A T I O N
          DATE                           DATE       DATE       CD REASON
                                                                                
700700700 FIST,MAY K.                    700-70-7000   5000 S ROXBURY DR #5         
                                                       LOS ANGELES           CA 90035
          05/28/64 356500 ACCOUNTING     01/01/YY   09/01/YY   I4 INACTIVE FOR 4 CONSEC. MO
                                                                                
788788788 HOYLE,CASTER                   555-55-5555   1000 LINCOLN BLVD. #1        
                                                       SANTA MONICA          CA 90403
          09/17/73 356500 ACCOUNTING     01/26/YY   11/01/YY   AH TO ATTEND SCHOOL

182182182 SEPTIC,ANNA                    182-18-2000   2000 LINCOLN BLVD. #2        
                                                       SANTA MONICA          CA 90403
          08/05/67 356500 ACCOUNTING     01/26/YY   11/01/YY   AC SELF EMPLOYMENT


Report PPP1341D lists employee records that have been purged (deleted) from the current EDB. Each December, after the last pay compute is run for the year, employee records are purged from the EDB for employees that have no current year W-2 earnings and no active appointments. Departments should consult records retention schedules and keep the appropriate records for all employees whose record has been purged from the EDB.

Any employee listed on the year end purged report who is later rehired will have to be added to the EDB as a new hire. The EDB preparer should make sure to select the prior ID number from UID which is shown on the above report as the Employee ID number. IT IS VERY IMPORTANT THAT EMPLOYEES ARE ALWAYS ASSIGNED THE SAME ID NUMBER when an employee record is added back to the EDB after the year end purge in order to avoid problems in the UCLA ID data base.

PPP1382 - Employees with 1000 Hours - Eligible for Benefits

PPP1382/PPP138/1115YY                           UNIVERSITY OF CALIFORNIA-LOS ANGELES                 PAGE NO.       000001
RETN: SEE RPTS DISP SCHEDULE/DIST.                     PAYROLL PROCESSING                          RUN DATE       04/08/YY
                                        EMPLOYEES WITH 1000 HOURS - ELIGIBLE FOR BENEFITS
 DEPARTMENT:  007000  EDUCATION
 EMP ID     NAME                       HRS TOWARD   EMP      HIRE     RETIREMENT/FICA CODES  ASSIGNED BELI  DERIVED BELI
                                       ELIGIBILITY  STATUS   DATE     BEFORE       AFTER      BEF/AFT
 703703703  BENEFITS,B                     1076.24  Active   07/01/YY  N/N          U/N         4/1            4
 802802802  EMPLOYEE,E                     1081.75  Active   06/25/YY  H/M          U/E         3/1            3
 503503503  HOURS,H                        1040.00  Active   09/23/YY  H/M          U/E         3/1            3
 TOTAL EMPLOYEES FOR DEPARTMENT:       3


Report PPP1382 lists employees who have achieved 1000 eligible benefit hours and are therefore eligible for benefits.

PPP1383 - Employees Approaching 1000 Hours Toward Benefits Eligibility

PPP1383/PPP138/1115YY                             UNIVERSITY OF CALIFORNIA-LOS ANGELES                PAGE NO.       000002
RETN: SEE RPTS DISP SCHEDULE/DIST.                      PAYROLL PROCESSING                          RUN DATE       04/08/YY
                                     EMPLOYEES APPROACHING 1000 HOURS TOWARD BENEFITS ELIGIBILITY
 DEPARTMENT:  007000  EDUCATION
 EMP ID     NAME                       HRS TOWARD   EMP      HIRE     RETIREMENT/FICA CODES  ASSIGNED BELI  DERIVED BELI
                                       ELIGIBILITY  STATUS   DATE
 300300374  ACTIVE,ANNA                     914.16  Active   07/09/YY   H/M                      4             4
 672672672  VACATION,VANNA                  783.00  Active   08/01/YY   H/M                      5             5
 TOTAL EMPLOYEES FOR DEPARTMENT:       2


Report PPP1383 lists Limited Appointment employees who have reached 700 eligible benefit hours.

PPP1384 - Employees with 750 Hours - Eligible for Benefits

PPP1384/PPP138/1210YY                             UNIVERSITY OF CALIFORNIA-LOS ANGELES                   PAGE NO.    000001
RETN: SEE RPTS DISP SCHEDULE/DIST.                      PAYROLL PROCESSING                               RUN DATE  07/02/YY
                                            EMPLOYEES WITH 750 HOURS - ELIGIBLE FOR BENEFITS
 DEPARTMENT:  003300  ARCHITECTURE & URBAN DESIGN DE
 EMP ID     NAME                       HRS TOWARD   EMP         HIRE     RETIREMENT/FICA CODES  ASSIGNED BELI  DERIVED BELI
                                       ELIGIBILITY  STATUS      DATE      BEFORE       AFTER      BEF/AFT       BEF/AFT
 902902902  BENEFITS,ELI B                  849.12  Active      10/01/YY   H/M          U/E         4/1           4/1
 TOTAL EMPLOYEES FOR DEPARTMENT:       1


Report PPP1384 lists employees in the IX unit who have achieved 750 eligible benefit hours and are therefore eligible for benefits.

PPP1385 - Employees Approaching 750 Hours Toward Benefits Eligibility

PPP1385/PPP138/1210YY                             UNIVERSITY OF CALIFORNIA-LOS ANGELES                 PAGE NO.      000001
 RETN: SEE RPTS DISP SCHEDULE/DIST.                      PAYROLL PROCESSING                            RUN DATE    07/02/YY
                                     EMPLOYEES APPROACHING 750 HOURS TOWARD BENEFITS ELIGIBILITY
 DEPARTMENT:  007000  EDUCATION
 EMP ID     NAME                       HRS TOWARD   EMP        HIRE     RETIREMENT/FICA CODES  ASSIGNED BELI  DERIVED BELI
                                       ELIGIBILITY  STATUS     DATE                                            BEF/AFT
 400885895  APPROACH,ANNA                   689.52  Active     04/01/YY   H/M                      5             U/
 200800700  WAITING,WILLAM                  514.80  Active     10/01/YY   H/M                      5             5/
 TOTAL EMPLOYEES FOR DEPARTMENT:       2


Report PPP1385 lists employees in the IX unit who are approaching 750 eligible benefit hours.

PPP1392 - Employees With 1000 Hours Toward Career Status

PPP1392/PPP139/0517YY                             UNIVERSITY OF CALIFORNIA-LOS ANGELES              PAGE NO.         000001
 RETN: SEE RPTS DISP SCHEDULE/DIST.                  MONTHLY PERIODIC MAINTENANCE                   RUN DATE       07/02/YY
                                            EMPLOYEES WITH 1000 HOURS TOWARD CAREER STATUS
 DEPARTMENT:  014500  COMPUTER SCIENCE
 EMP ID    NAME                                   EMP        HIRE    - - - - - - - - APPOINTMENT DATA - - - - - - - -
                                         HOURS    STATUS     DATE    NO TYPE TITLE  BEGIN    END       %  TUC DEPT
 102102102 CAREER,SHOULD B               1203.17  Active    01/12/YY 10  3   9613 01/12/YY 07/31/YY   100% RX 035000
 TOTAL EMPLOYEES FOR DEPARTMENT:       1


Report PPP1392 lists employees who have achieved 1000 eligible hours toward career status.

PPP1393 - Employees Approaching 1000 Hours Toward Career Status

 PPP1393/PPP139/0517YY                         UNIVERSITY OF CALIFORNIA-LOS ANGELES                  PAGE NO.       000001
 RETN: SEE RPTS DISP SCHEDULE/DIST.              MONTHLY PERIODIC MAINTENANCE                      RUN DATE       07/02/YY
                                        EMPLOYEES APPROACHING 1000 HOURS TOWARD CAREER STATUS
 DEPARTMENT:  007000  EDUCATION
 EMP ID    NAME                                   EMP        HIRE    - - - - - - - - APPOINTMENT DATA - - - - - - - -
                                         HOURS    STATUS     DATE    NO TYPE TITLE  BEGIN    END       %  TUC DEPT
 702703704 CAREER,ALMOST                  762.97  Active    10/03/YY 10  3   7277 10/03/Y1 09/30/Y2   100% 99 007000
 
 TOTAL EMPLOYEES FOR DEPARTMENT:       1


Report PPP1393 lists employees who are approaching 1000 eligible hours toward career status.

PPP5332 - IAP Activity by Fund Source and Employee Group

PPP5332/PPP533  /0601YY                      UNIVERSITY OF CALIFORNIA- LOS ANGELES                PAGE NO.       000401
RETN: SEE RPTS DISP SCHEDULE/DIST.                      PAYROLL PROCESSING                        RUN DATE     02/28/YY
PROCESS MONTH:  FEBRUARY                   IAP ACTIVITY BY FUND SOURCE/EMPLOYEE GROUP                LOCATION:        4

                                               BEGINNING      --------------- CURRENT MONTH --------------        ENDING
ORG -DEPT    FUND GROUP            CBUC/TUC    BALANCE        DEBIT(AWARD)        CREDIT           BALANCE       BALANCE
7000 5090    19900-19906    COVERED    CX        3,907.07           512.68        990.02           477.34       4,384.41
                                       99        3,513.40         1,903.12        896.66         1,006.46-      2,506.94
                            UNCOVERED  CX           85.29             0.00         25.44            25.44         110.73
                                       99        3,647.81           543.75        909.92           366.17       4,013.98
                            TOTAL               11,153.57         2,959.55      2,822.04           137.51-     11,016.06

             21000-33999    COVERED    CX            6.65             0.00          0.00             0.00           6.65
                            UNCOVERED  CX          110.92             0.00         22.60            22.60         133.52
                            TOTAL                  117.57             0.00         22.60            22.60         140.17
             TOTAL                              11,271.14         2,959.55      2,844.64           114.91-     11,156.23


Report PPP5332 lists the Incentive Award assessment and payment activity for a department during a given month. The report is sorted by department code within organization code. The report summarizes the dollar amount of awards paid during the month, the amount assessed during the month, and the assessment account balance for each department, and further itemizes the amounts by collective bargaining unit within the following fund ranges:

Provosts, Deans, Vice Chancellors, or their designees, should review these reports to assure that awards are being granted in proportion to the amount of assessment for each fund range and for each collective bargaining unit across their organization. They should also monitor awards to ensure they are being granted to eligible, deserving employees in accordance with the campus IAP guidelines established by Campus and Healthcare Human Resources.

PPP5335 - IAP Activity by Fund Source and Organization

 PPP5335/PPP533  /1201YY                          UNIVERSITY OF CALIFORNIA-LOS ANGELES                   PAGE NO.       000001
 RETN: SEE RPTS DISP SCHEDULE/DIST.                        PAYROLL PROCESSING                            RUN DATE     06/29/YY
 PROCESS MONTH:  JUNE                         IAP ACTIVITY FUND/SUMMARY BY ORGANIZATION                  LOCATION:           M
             - FUNDING -    CBUC/    BALANCE      BALANCE   ------ CURRENT MONTH ------       ENDING   - CURRENT FISCAL YEAR -
 ORG -DEPT   DESC/GRP CD     TUC     FORWARD    ADJUSTMENT  DEBIT(AWARD)        CREDIT       BALANCE      DEBIT         CREDIT
 8600        19900-19999 COV CX    10,727.21-         0.00          0.00        122.79     10,604.42-       0.00      1,903.29
                0008         TX     2,472.15          0.00          0.00         38.93      2,511.08        0.00        571.60
                             99    21,896.14          0.00          0.00        452.93     22,349.07        0.00      6,765.54
                         UNC 99    14,343.26          0.00          0.00        629.75     14,973.01        0.00      7,774.88
                          TOTAL    27,984.34          0.00          0.00      1,244.40     29,228.74        0.00     17,015.31
             OTHER FUNDS COV CX       479.53          0.00          0.00          0.00        479.53        0.00        186.18
                9999         TX        47.19          0.00          0.00          0.00         47.19        0.00          0.00
                             99     2,700.00          0.00          0.00          0.00      2,700.00        0.00        627.01
                         UNC 99     2,038.56          0.00          0.00          0.00      2,038.56        0.00        845.97
                          TOTAL     5,265.28          0.00          0.00          0.00      5,265.28        0.00      1,659.16
 8600         ORG TOTALS           33,249.62          0.00          0.00      1,244.40     34,494.02        0.00     18,674.47


Report PPP5335 summarizes the Incentive Award assessment and payment activity by organization.

PPP5336 - IAP Activity Org - Department Totals by Fund Sources

PPP5336/PPP533  /1201YY                          UNIVERSITY OF CALIFORNIA-LOS ANGELES                    PAGE NO.       000001
 RETN: SEE RPTS DISP SCHEDULE/DIST.                        PAYROLL PROCESSING                            RUN DATE     06/29/YY
 PROCESS MONTH:  JUNE                         IAP ACTIVITY ORG-DEPT TOTALS BY FUND SOURCES               LOCATION:           M
             - FUNDING -    CBUC/     BALANCE      BALANCE   ------ CURRENT MONTH ------      ENDING   - CURRENT FISCAL YEAR -
 ORG -DEPT   DESC/GRP CD     TUC      FORWARD    ADJUSTMENT  DEBIT(AWARD)        CREDIT      BALANCE     DEBIT         CREDIT
      8018   19900-19999             1,382.73          0.00          0.00          0.00     1,382.73       0.00          0.00
             TOTAL                   1,382.73          0.00          0.00          0.00     1,382.73       0.00          0.00
             ORG TOTALS              1,382.73          0.00          0.00          0.00     1,382.73       0.00          0.00


Report PPP5336 summarizes the Incentive Award assessment and payment activity by department.

PPP5831 - Statement of Citizenship Status Renewal

PPP5801/PPP583/  061098                     UNIVERSITY OF CALIFORNIA - LOS ANGELES                       PAGE NO  3
RETN:  SEE RPTS DISP SCHEDULE/DIST.         STATEMENT OF CITIZENSHIP STATUS RENEWAL              RUN DATE: 04/02/YY
                                                IN SEQUENCE BY HOME DEPARTMENT
EMPLOYEE ID #          HD #         CTZN/VIS  CNTRY  DATE OF   WORK PERMIT  STUD  RET/FIC  RET/FIC   US DATE    EMP
EMPLOYEE  NAME         HD NAME      CODE      RES    EMPLOY    END DATE     STAT  CODE     DER CODE  OF ENTRY   STAT
101010101              016000       N         HK     04/01/09               3     N/N      Y         06/28/08   A
PAYROLL,A              ELEC ENGR    F1
002551863              016000       F         CH     07/07/07  06/29/09     1     U/E      Y         07/01/06   A
FOREIGN,INDIVIDUAL     ELEC ENGR    J1 
700961321              016000       R         CH     12/15/07  12/15/10     1     U/E      Y         12/01/07   A
VISITOR,IMPORTANT      ELEC ENGR    H1
402553756              016000       R                09/29/07  10/23/09     4     N/N      Y                    A
SMART,A REAL           ELEC ENGR    RF


Report PPP5831 shows information for non-US citizens (who also are not lawful permanent residents of the US). The information listed will include citizenship code, visa type, country of residence, date of employment, work permit end date, student status, retirement and FICA coding, the date of US entry. Department should review this report on a monthly basis to insure that all information is current and accurate.

PPP6201 - Personnel Status Report

 PPP6201/PPP620  /1129YY                   UNIVERSITY OF CALIFORNIA-LOS ANGELES         PAGE NO.       000001
 RETN: SEE RPTS DISP SCHEDULE/DIST.                  PERSONNEL REPORTING               RUN DATE      01/31/YY
                                                                                
 DEPARTMENT: 052000 - DEAN, HONORS & UNDERGRADUATE PERSONNEL STATUS REPORT            NON-ACADEMIC EMPLOYEES
                                                                                
 PROBATIONARY EMPLOYEES APPROACHING REVIEW DATE (1)                                                
                             EMPLOYEE    EMPLYMNT      EMP
   EMPLOYEE NAME             ID NUMBER     DATE       STAT
                                                                                
   EMPLOYEE, IMAN            183183183   11/01/YY      A
 LEAVE OF ABSENCE (2)                                                           
                              EMPLOYEE   *--LEAVE DATES--*                                    WITH
   EMPLOYEE NAME             ID NUMBER   BEGIN      RETURN   *------- LEAVE TYPE --------*    PAY
                                                                                
   LEAVE,LUCILLE             300300300   01/01/YY   03/07/YY   ?                              YES 
                                                                                

 SALARY REVIEW DATE LAPSED DURING LAST THREE MONTHS (6)                         
                              EMPLOYEE     EMP    NEXT       REVIEW               
   EMPLOYEE NAME             ID NUMBER    STAT   REVIEW       TYPE                
                                                                                
   LEAVE,LUCILLE             300300300      P     01/YY     2-MERIT REVIEW
   REVIEW,RHONDA             201201201      A     01/YY     1-SIX MONTH REVIEW    
                                                                                

 NO PAYROLL ACTIVITY DURING LAST FOUR MONTHS (8)                                
                              EMPLOYEE     EMP    LAST PAY   *---LATEST PERSONNEL ACTION---*  LAST EFF 
   EMPLOYEE NAME             ID NUMBER    STAT    ACTIVITY     DATE         ACTION              DATE
                                                                                
   NOPAY,NANCY               674674674      A     08/10/YY   10/12/YY  RANGE ADJUSTMENT       10/12/YY
                                                                                

 PERSONNEL ACTIONS PENDING (9)                                                  
                              EMPLOYEE     EMP     *-------- PENDING --------*    
   EMPLOYEE NAME             ID NUMBER    STAT          ACTION          DATE      
                                                                                
   PENDING,PAULA             688688688      P      LEAVE RETURN DATE  03/07/YY    
                                                                                

 LIMITED OR CAS/RES EMPL APPROACHING VACATION ELIGIBILITY (13)                         
                              EMPLOYEE    EMP  MTHS AT                            
   EMPLOYEE NAME             ID NUMBER   STAT    50 %

   VACATION,VALERIE          210210210     A     5                                
                                                                                
 
 VISA/WORK PERMIT EXPIRED (17)                                
                              EMPLOYEE     EMP    APPT      TITLE    JOB      APPT      APPT        VISA/WK
   EMPLOYEE NAME             ID NUMBER    STAT     NO       CODE     TITLE    BEGIN     END        PERMIT END
                                                                              DATE      DATE          DATE
                                                                                
   NOVISA,NORA               111133333      A       30      2759     READER   07/10/YY  11/10/YY    10/10/YY
                                                                                
 
 NO PAYROLL ACTIVITY IN THE LAST THREE MONTHS (19)                              
                              EMPLOYEE     EMP    LAST PAY   *---LATEST PERSONNEL ACTION---*  LAST EFF
   EMPLOYEE NAME             ID NUMBER    STAT    ACTIVITY     DATE         ACTION              DATE
                                                                                
   ACTIVITY,ALAN             296296296      A     10/05/YY   10/12/YY  RANGE ADJUSTMENT       10/12/YY
                                                                                
 
 NEW SEPARATIONS THIS MONTH (20)                                                
                             EMPLOYEE    SEPARATION      SEPARATION                   EMP
   EMPLOYEE NAME             ID NUMBER     DATE           REASON                      STATUS
                                                                                
   SEPARATION,SAM            383383383    12/14/YY       AB TO LOOK FOR ANOTHER JOB   S


The Personnel Status Report is run once a month. The information on the report is derived from the EDB records for the employee in the department. The report is informative in nature and may also indicate departmental actions that need to be taken. The "notices" on the report are either date-related (e.g. an appointment is about to expire) or policy-related (e.g., employee is at maximum vacation accrual).

The Personnel Status report is composed of a set of departmental action notices and identifying numbers. Under each notice is a group of employees to whom that notice applies and the data appropriate to that notice. The report is produced in two sections, one for academic and one for staff employees.

PPP6504 - Benefits Eligibility Level Control Report - Employees Out Of Compliance

PPP6504/ PPP650/0909YY                    UNIVERSITY OF CALIFORNIA-LOS ANGELES                      PAGE NO.   000009
RETN: SEE RPTS DISP SCHEDULE/DIST.     BENEFITS ELIGIBILITY LEVEL - CONTROL REPORT                  RUN DATE 12/30/YY
                                             EMPLOYEES OUT OF COMPLIANCE

HOME DEPARTMENT:  352500  PAYROLL                                               10920 WILSHIRE BLVD SUITE 600
                                                 BENEFITS ENROLLMENTS
                                               E --------------------
                                               M
                                             F P   D   L   E D   D                      AVG              APPT/
                                           R I S M E V E E E P A P                     PAID            AVERAGE
                                           E C T E N I G P L L D C                     HOURS  ASSIGNED DERIVED
EMPLOYEE NAME        EMPLOYEE ID           T A S D T S L D I I D R                     /WEEK    BELI     BELI   DATE

HOYLE,OLIVE          899899899             U E A Y Y Y Y Y Y Y Y                       32.22     1        6     11/YY
         APPT: 10 ____ASSISTANT II             CAS/REST   11/13/YY -   INDEF   1.00   FIX   SALARIED

DEPARTMENT TOTAL OF EMPLOYEES:        1


Report PPP6504 lists records of employees whose assigned Benefits Eligibility Level (BELI) is out of compliance with the system-derived BELI.

PPP6511 - Benefits Eligibility Level Control Report - New Benefits Excluded Employees for MM/YY

PPP6511/ PPP650/0801YY                          UNIVERSITY OF CALIFORNIA-LOS ANGELES                 PAGE NO.       000001
RETN: SEE RPTS DISP SCHEDULE/DIST.          BENEFITS ELIGIBILITY LEVEL - CONTROL REPORT              RUN DATE     07/02/YY
                                              NEW BENEFIT EXCL. EMPLOYEES FOR 06/04
 HOME DEPARTMENT: 008000  UNIVERSITY ELEMENTARY SCHOOL                                      ATTN: MISS RITA     GSE&IS
                                                                          ASSIGNED
                EMPLOYEE NAME               EMPLOYEE ID                    BELI
                NEWHIRE,NELLIE              903903903                        5
 DEPARTMENT TOTAL OF EMPLOYEES:               1


Report PPP6511 lists new employees whose assigned Benefits Eligibility Level (BELI) is 5 and are excluded from benefits.

PPP670* - Merit Roster

PPP6704/PPP670  /0801YY                           UNIVERSITY OF CALIFORNIA-LOS ANGELES                     PAGE NO. 000358
RETN: SEE RPTS DISP SCHEDULE/DIST.                      DATA BASE MAINTENANCE                          RUN DATE   09/17/YY
                                              MSP MERIT ELIGIBILITY ROSTER - FINAL
                                                               JULY   20YY     
ACCT/COST/FUND/PROJ: 660500-    -19900-          HOME DEPT: FINANCE
TRAN EMPLOYEE EMPLOYEE        TITLE                          % FULL   -CURRENT-   RT  -NEW-    DIST DOS ACTION NEXT REVIEW
CODE   I.D.   NAME            CODE & NAME                     TIME  SALARY GRADE  CD  SALARY    NO      STATUS DATE & TYPE
1-2   4-12                                                                            13-19    24-25    26-27  28-33    34
CURRENT SUB :  1                                                             
                                                                             
M1  200200200 MERIT,I. WANDA  0731 PR ADMINISTRATIVE ANALYST 100.00  4504.00 1    M             11  REG        07-01-Y2  2
                                                                             
                                    NEW MONTHLY GROSS: SUB1    -------------
                                    CURRENT MONTHLY GROSS :         4,504.00
                                                     COST :    -------------
                                    0.00% OF CURRENT SUB1 :             0.00
                                        (SAVINGS) OVERAGE :    -------------
                                     NO. OF DISTRIBUTIONS :                1


Merit rosters are run when UCLA has received authorization from the Office of the President to process merits. Different groups of employees may receive merits at different times of the year. The rosters are sent out by the appropriate Personnel Office with instructions to departments for completion. It is very important for departmental representatives completing the roster to write clearly and correctly complete all the required fields because the rosters are sent out to keypunch. The merit process is a batch update.

The Personnel Office will send out a report which displays all the records within the home department for which merits were processed. Departments should review these reports and contact the appropriate Personnel Office if an error has been made. If the merit is retroactive, the file for the retroactive payments is created from the merit roster. ONCE THE MERIT HAS BEEN UPDATED ON THE EDB, there is no way for the department to stop a retroactive payment from being processed for the merit increase.

PPP6952 - Start Participation Report

 PPP6952/PPP695  /0821YY                         UNIVERSITY OF CALIFORNIA-LOS ANGELES                 PAGE NO.              3
 RETN: SEE RPTS DISP SCHEDULE/DIST.                       PAYROLL PROCESSING                          RUN DATE       06/29/YY
                                                      START PARTICIPATION REPORT
 HOME DEPARTMENT: 011500   DEAN SEAS
                                                             ---- START DATA ---- ------------ APPT/RTP DIST DATA -----------
 EMPLOYEE NAME                 EMP ID                        %  BEG DATE/END DATE APPT#   TITLE CODE          %      PAY RATE
                                                                                  DIST#   BEG DATE/END DATE   %RTP   PAY RATE
            
 AFFAIRS,STUDENT              000123123                      50 10/01/Y1-09/30/Y2 40 4353 STUDENT AFFAIRS OF  1.00   40803.00
                                                                                  43      10/01/Y1-09/30/Y2    .50    3400.25
 ASSISTANT,ANNA               102102102                      22 02/01/YY-06/14/YY 20 4723 _____ASSISTANT II   1.00   30672.00
                                                                                  23      02/01/YY-06/14/YY    .22    2556.00
 OFFICER,STUDENT              900724724                      25 09/01/Y1-08/31/Y2 20 4356 STUD AFF OFF III -  1.00   56928.00
                                                                                  22      09/01/Y1-08/31/Y2    .25    4744.00
                                                                                      TOTAL MONTHLY SALARY SAVINGS    3448.45
                                                                                      TOTAL ANNUAL  SALARY SAVINGS   41381.34


Report PPP6952 lists employees participating in or who have participated in the START program.

PPP8832 - Adult Dependent Missing Social Security Number

 PPP8832/PPP883                                 UNIVERSITY OF CALIFORNIA-LOS ANGELES                   PAGE NO.         000001
 RETN: SEE RPTS DISP SCHEDULE/DIST.       ADULT DEPENDENT MISSING SOCIAL SECURITY NUMBER REPORT       RUN DATE       07/01/YY
 DATA BASE UPDATE DATE  07/01/YY                     HOME DEPARTMENT ORDER
 HOME DEPARTMENT:  007000  EDUCATION
 EMPLOYEE NAME               ID NUMBER    TELEPHONE
 -------------------------------------------------------------------------------
 SECURITY,SALLY S            600600600      2062006
  DEPENDENT: 51 SECURITY,SAMUEL                MEDICAL DCED:           DENTAL DCED:  04/01/YY
  Spouse               MALE      10/13/47      VISION DCED:  08/31/YY  LEGAL DCED:
 * DENOTES NEW DEPENDENT COVERAGE EFFECTIVE IN CURRENT OR PREVIOUS PROCESS MONTH


Report PPP8832 lists employees with adult dependents enrolled in benefits that do not have an SSN on the EDB.

PRS6203 - List of Employees with Visa/Work Permit Expiring within next 4 Months

PRS620/PRS6203/031490                     UNIVERSITY OF CALIFORNIA - LOS ANGELES                   RUN DATE: 04/02/YY
                         LIST OF EMPLOYEES WITH VISA/WORK PERMIT EXPIRING WITHIN NEXT 4 MONTHS             PAGE NO: 3
                                                                                             
                                   S         AP  TTL                          APPT     APPT      AP    VISA   VISA
EMP ID      ***EMPLOYEE NAME***    T  DEPT   NO  CODE  ******JOB TITLE*****   BEGIN    END       PCT   TYPE   END DATE
101010101   A,PAYROLL              A  1400   20  2724   POST MD II            7/1/Y1   6/30/Y2   100    J1    6/30/Y2
002551863   B,ACCOUNTING           A  1652   10  9605   LAB ASST I            12/4/Y1  06/30/Y2  100    H1    6/13/Y2
700961321   C,CONTRACTS            A  1705   40  2070   CLIN INSTR            7/1/YY   11/30/YY  100    PR    6/16/YY
402553756   D,DIVIDENDS            A  2120   30  7277   PROGRAMMER            6/14/Y1  06/25/Y2  100    J1    6/30/Y2


Report PRS6203 reflects visa/work authorization information that will expire in the next 4 months. Again, departments need to review this report on a monthly basis to insure that there are no employees working without proper work authorization.

PRS6211 - Employees Approaching Leave Accrual & Service Award Thresholds

 PRS6211/PPP620  /0804YY                    UNIVERSITY OF CALIFORNIA-LOS ANGELES                         PAGE NO.       000001
 RETN: SEE RPTS DISP SCHEDULE/DIST.   EMPLOYEES APPROACHING LEAVE ACCRUAL & SERVICE AWARD THRESHOLDS     RUN DATE     09/30/YY
 DEPARTMENT: 056500 - ENGLISH               PERSONNEL STATUS REPORT AS OF:  09/30/YY                    NON-ACADEMIC EMPLOYEES
                                                                                
 EMPLOYEES APPROACHING LEAVE ACCRUAL THRESHOLD
                        
                            EMPLOYEE    ORIG HIRE   RECENT HIRE   PRIOR SRV     CURRENT SRV      LEAVE
 EMPLOYEE NAME             ID NUMBER       DATE         DATE      MONTHS        MONTHS           CODE
                                                                               
 CHANGE,CHARLIE            888636398     00/00/00     10/14/93       0            178              B

 EMPLOYEES APPROACHING SERVICE AWARD ACCRUAL
                            EMPLOYEE     PRIOR SRV    CURRENT SRV      LEAVE
 EMPLOYEE NAME             ID NUMBER      MONTHS       MONTHS          CODE    
 
 SERVICE,SAMUEL            303333303        0            299             D


Report PRS6211 lists employees approaching the month in which the leave code rate will be increased and/or the month in which employees will be eligible for a service award. Employees are listed two months prior to reaching their respective milestone, leave code change and or service award. This report is divided in two categories:

PRS6231 - Employees Leave Accrual Code Changes -- Monitoring Changes

 PRS6231/PRS623  /0812YY                                                                                   PAGE:   6 
                                               UNIVERSITY OF CALIFORNIA -- LOS ANGELES 
 AS OF: 09/30/YY                    EMPLOYEES LEAVE ACCRUAL CODE CHANGES-- MONITORING CHANGES             RUN DATE: 09/30/YY
      
 DEPARTMENT : 016000  ELECTRICAL ENGINEERING 
                                               BEFORE LV CODE CHANGE                         AFTER LV CODE CHANGE
                                   --------------------------------------------- -------------------------------------------- 
                                              PERS   NON UC                                 PERS  NON UC 
                                   TITLE UNIT PROG   PRIOR    PRIOR  CURRENT  LV TITLE UNIT PROG  PRIOR   PRIOR   CURRENT  LV 
 EMPLOYEE  NAME     ID NUMBER APT# CODE  CODE CODE SRV MNTH SRV CODE SRV MNTH CD CODE CODE CODE SRV MNTH SRV CODE SRV MNTH CD 
                    --------- ---- ----  ---- ---- -------- -------- -------- -- ---- ---- ---- -------- -------- -------- -- 
      
 
 ACCRUAL,ADAM       700700700  10  4723   CX   1      000      000     229    B  4723  CX    1     000     000      230    C 


Report PRS 6231 lists employees whose leave code has changed from the previous month, primarily because of eligibility for a change in leave code with a higher earning rate and or change in personnel program where the employees accumulated service months invokes a higher or lower earning rate. Changes to the leave codes occur during the monthly maintenance process. The report reflects information before and after the leave code changes.

PRS745 - List of Employees with Expired Visa

                                    UNIVERSITY OF CALIFORNIA - LOS ANGELES                    PRS745
                                      LIST OF EMPLOYEES WITH EXPIRED VISA                     RUN DATE: 04/09/97
DEPARTMENT: 1580 NEUROLOGY
ADDRESS: C109 RNRC 176919
**EMPLOYEE        EMPL-ID      COUNTRY    CITIZEN     VISA    VISA      STAT    APPT   APPT       FED    FED
   NAME**                       CODE        CODE      TYPE    END       CODE     NO    END        MRT    WTH
                                                                                       DATE       CD     CD
--------------    ---------    -------    --------    -----   ----      -----   ----   ----       ---    ----
SERRATOSE,JOSE    100736161       SP         R         H10    06/14/YY    A      30    12/03/YY    M      2
FOTI,DEAN         002551863       CA         A         J1     06/30/YY    A      10    04/30/YY    S      1
ZHANG,QUANWEI     700961321       CH         N         J1     03/14/YY    A      10    11/30/YY    S      1
FOTI,SUSAN        402553756       CA         N         J2     03/30/YY    A      30    06/25/YY    S      0


Report PRS745 reflects visa/work authorization information that has expired. It is extremely important for departments to review this report on a monthly basis to insure that there are no employees working without proper work authorization. Remember, penalties can be levied against employers employing individuals without proper work authorization and these penalties are the responsibility of each department.

PPP940* - Prior Period/Special Payments

PPP9407/PPP940  /1201YY                           UNIVERSITY OF CALIFORNIA-LOS ANGELES                  PAGE NO.         0002
RETN: SEE RPTS DISP SCHEDULE/DIST.                                                                      RUN DATE     03/07/YY
RETROACTIVE RANGE PROCESS                           PRIOR PERIOD/SPECIAL PAYMENTS                       RUN TIME     23:41:51
PHASE: FINAL                                              EMPLOYEE AUDIT LIST
EMPL ID    EMPLOYEE NAME HOME  TUC RE/ TR       L/A/C/F/P/S   TTL  DOS  OLD PAY  NEW PAY  DIFFER  HOURS  GROSS   PAY  END R W
 SEQ NO                  DEPT      RD  CD                     CD          RATE     RATE           OR PCT AMOUNT    DATE   C S

525525525 RETRO,ROBERT   356500 SX C   TX 4434600  58449    2 9606 REG   8.3000   8.5900  0.2900   20.00   5.80  01/11/YY B
 SEQ NO:  0008
525525525 RETRO,ROBERT   356500 SX C   TX 4434600  30016    2 9606 REG   8.3000   8.5900  0.2900   20.00   5.80  01/11/YY B
 SEQ NO:  0007
525525525 RETRO,ROBERT   356500 SX C   TX 4434600  58449    2 9606 REG   8.3000   8.5900  0.2900   40.00  11.60  01/25/YY B
 SEQ NO:  0006
800200800 TOAST,BERT     356500 SX C   TX 4444930  29699    2 9606 REG  1422.00  1472.00   50.00  0.5283  26.41  11/30/YY M
 SEQ NO:  0003
800200800 TOAST,BERT     356500 SX C   TX 4444930  29699    2 9606 REG  1422.00  1472.00   50.00  0.4205  21.02  12/31/YY M
 SEQ NO:  0002
800200800 TOAST,BERT     356500 SX C   TX 4444930  29699    2 9606 REG  1422.00  1472.00   50.00  0.2359  11.79  02/28/YY M
 SEQ NO:  0001


When a range adjustment or merit increase is retroactive, departments may receive a report listing all the retroactive payments that are being processed for the employees receiving the retroactive range or merit increase. The department cannot stop the retroactive payments. If a department feels that an error has been made, they should contact the appropriate Personnel Office.

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